Financial Analyst 3 at Stanford University in Remote

Direct or perform prospective analytical, problem solving and evaluative work applicable to the full range of university financial and management operations. Work includes collecting and analyzing data, formulating and evaluating alternative solutions, and preparing reports. This series differs from the Accounting job series where the work is process oriented and focused on accurate financial data accumulation.

Stanford University- School of Medicine – Department of Obstetrics and Gynecology is seeking a Financial Analyst 3 to perform complex finance functions and/or activities with programmatic impact on the department, requiring professional expertise and application of internal policies and systems and external regulations. They will perform a variety of professional finance and accounting functions involving fiscal interpretation and analysis, reconciliations, and post award activities and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and cross-school initiatives. In addition, this role will work with the Associate Director of Finance on special projects involving ad hoc financial reports and analysis.

Duties include:

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.
• Oversee and lead a team of Finance analysts, provide direction and training.
• Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
• Capture, track, and report revenue and expenses; determine appropriate procedures for financial record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Develop, maintain and review process controls; recommend and implement any approved modifications; perform analysis and recommend solutions.
• Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
• Run and analyze complex financial reports, often from multiple systems; prepare basic management information reports.
• Identify and implement process improvements. Participate in work area or unit projects.
• Serve as a resource to Principal Investigators and staff.
• Work with Department Administration on special projects involving ad hoc financial reports and analysis.

* - Other duties may also be assigned

PHYSICAL REQUIREMENTS*:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Responsibilities

Core Duties:

• Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
• Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
• Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
• Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
• Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
• Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
• Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
• Lead and support unit and organization strategy and change management initiatives.
• Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
• Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

Minimum Education andExperience

Bachelor’s degree and six years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
• Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
• Strong project management skills and ability to contribute to or lead part of a multi-functional team.