Data Aide 1 (1-Year Fixed-Term) at Stanford University in Stanford, CA

Collect, process and maintain data and records in a computer-based system.

Stanford University is seeking a fixed-term Data Aide 1 to enter data from a source document into a computer system and verify entries for accuracy and completeness. Assist with gathering and measuring data. Work is usually performed independently within general guidelines.

Desired Qualifications:

Interest in and experience working with clinical data; interest in reviewing clinical records and experience in doing so for research or quality purposes.

The department commonly works with several data sets: OSHPD, STS, Stanford-specific EHR data, legacy clinical Departmental databases dating back to the 1960’s, and other administrative clinical data. The successful candidate will have some knowledge of health care data, data management, and assessment. This position will involve also obtaining and working with historic clinical data sets from within the department, as well as reviewing historic paper charts and abstracting information. A large proportion of time will be spent contacting patients, family, as well as other medical offices to obtain information and old records.

Good verbal and written communication skills are desired in order to provide feedback to members of the scientific community to facilitate the description of data, effectively provide documentation and specifications to co-workers during research development.

Persons with experience with clinical data or patients and/or a desire to have a career in health care or clinical research strongly preferred. A cover letter describing relevant interests and experiences would be a helpful adjunct to any application. This job is 100% in person.

Duties Include:

• Accurately enter data from data sheets or charts into a database and/or manual filing system using specific, standard instructions.
• Determine appropriate action to be taken for duplicate, inaccurate, or unclear information.
• Selectively apply a variety of procedures in measuring data, using judgment to determine how standard guidelines apply; may calibrate and use a variety of display, measuring, and/or calculating equipment requiring a few adjustments for proper results.
• Assist with data collection when needed.
• Maintain a variety of complex records; suggest or make improvements to record-keeping procedures.
• Provide administrative support.

Desired Knowledge, Skills and Abilities:

• Strong clerical, interpersonal, and basic organizational skills.
• Good computer skills.
• Ability to exercise judgment and employ basic reasoning skills.

Physical Requirements*:

• Sitting in place at computer for long periods of time with extensive keyboarding/dexterity.
• Occasionally use a telephone.
• Rarely writing by hand.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties:

• Accurately enter information into computer system or database.
• Maintain computerized and manual logs and files in accordance with established procedures.
• Recognize, question, and detect anomalies from distinguishable data patterns on charts or other forms of media; record information into a database.
• Perform audits of own work or that of others to ensure conformance with established procedures.
• May convert data from one electronic system to another.
• Perform clerical work such as word processing, maintaining office records, filing and answering phone.

Minimum Education and Experience:

High school diploma, G.E.D., or relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated clerical, interpersonal, and basic organizational skills.
• Strong attention to detail.