Building Manager at Stanford University in Stanford, CA

Building Manager

Location: Stanford, CA, United States

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: This position is onsite, working at the Stanford main campus.

Budgeted Salary: The budgeted base salary range for this position is $125,344 to $150,489 per annum.

The School of Engineering
Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Stanford's School of Engineering seeks a Building Manager with experience managing a large, interdisciplinary facility with complex instrumentation, laboratories, classrooms, and administrative operations. The Building Manager provides excellent customer service to building residents and works as part of a collaborative team of building managers, safety specialists, and project managers. Although each Building Manager has assigned facilities in which they reside and focus, they work within a select team, participate in regular cross training, and provide back-up coverage for each other.

The Building Manager is expected to work independently to ensure that assigned facilities are appropriately maintained, sustainable, efficient, safe, secure, code-compliant, and accessible. The Building Manager also facilitates moderately complex construction and renovation projects, participates in complex renovation projects, interprets facilities policies and guidelines, and makes enhancements to facilities procedures. The Building Manager reports to the Mechanical Engineering Facilities Operations Manager. We seek candidates that have taken actions toward continuous improvement in their previous positions.

The Building Manager’s primary responsibility will be to oversee the William F. Durand and Hugh H. Skilling buildings, which house the Aero/Astro and Materials Science and Engineering departments. Working collaboratively as part of a team with the Mechanical Engineering Facilities Operations Manager, the Building Manager will also provide consistent facilities operations and building support across the Mechanical Engineering department’s portfolio of more than 10 buildings. Together, the Building Manager and Facilities Operations Manager will coordinate resources, respond to operational needs, and ensure a consistent level of service and support across all assigned buildings.

These buildings are comprised of offices, unique research facilities, labs, maker spaces, and teaching spaces for both undergraduate and graduate students. In this role the Building Manager will be supporting faculty, staff, and students from multiple departments within the School of Engineering. The Building Manager will have significant responsibility in developing, streamlining, and improving operations of their assigned facilities.

In this role you will:

• Frequently stand/walk, seated, performs desk-based computer tasks
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds
• Require 24-hour response availability seven days per week for emergency situations
• May be exposed to noise > 80dB TWA
• May be working at heights 4 – 10 ft

Core Duties:

• Serve as property operations / maintenance point of contact for facilities’ issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking systems; and gathering information and support for space allocation decision makers.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.

Minimum Education:

Bachelor’s degree

Minimum Experience:

Five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Analytical skills to analyze and track complex space, equipment and financial data.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.