Assistant Dean of Faculty Affairs at Stanford… · Stanford

Positions in this job series have managerial responsibility for the administrative and operational effectiveness of University school departments or programs, or for an entire school; multiple functions and associated staff managed may include business planning, finance, facilities, human resources, information technology, student services, research administration and health and safety. Individual contributor positions should be assigned to the Administrative Services Administrator series.

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: This is a hybrid position with 4 days/week onsite for the first 3 months to support onboarding; 3 days/week after the onboarding period.

May require working flexible hours, including occasional nights and weekends.

Budgeted Salary: $250,000 - $285,000 annually.

The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 24 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs and dozens of centers and institutes. H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Position Summary: Reporting to the Senior Associate Dean for Finance and Administration and with a dotted line to the Dean, the Assistant Dean for Faculty Affairs will be responsible for faculty affairs operations within the School of Humanities and Sciences. Responsibilities include, but are not limited to:

• Providing strategic leadership for faculty affairs - an essential and broad function, serving the School’s nearly 600 faculty. The position oversees all administrative and operational functions related to the faculty, academic staff-teaching, and other teaching titles at H&S; duties include appointment, reappointment and promotion processes, leaves, retirement, recall, and managing faculty departure procedures for the School.
• Serves as a principal administrative partner to the school’s three faculty Senior Associate Deans, advising and supporting them on comprehensive planning for faculty billets and resources. Leads the annual search authorization process in close partnership with Dean’s Office units (Finance, Planning and Facilities). Communicates policy and process~~~~and provides our departments with metrics for planning.
• May independently, or in collaboration with the Provost Office and the Office of General Counsel, guide faculty supervisors in the interpretation and implementation of employee relations policies, procedures, and programs. Confers with Dean’s Office units and central offices around new policies or laws that affect faculty to assure they are implemented and make updates to current Stanford policies and processes to support compliance. Broadly communicates with departments and programs around policy changes that directly affect faculty, ensuring that processes, information, and policy guidance are applied uniformly and communicated clearly across all departments and programs. Represents H&S on faculty affairs matters with the Provost’s Office and in exchanges with peer institutions.
• As the faculty affairs expert for the School, provides guidance and resources to departments in need of assistance. Engages in departmental visits, ~~~~ presentations, and town halls, to assure appropriate outreach. Designs and distributes faculty-related communication and information through a variety of media, including the development and maintenance of online resources, with the goal of building a more data-driven faculty affairs operation that departments and faculty can navigate with ease.
• Collaborate with H&S senior leadership team (facilities, finance, IT, HR, Planning, etc.) in setting goals and objectives to meet school initiatives and vision.
• Brings a collaborative, service-minded approach to the work; earns the trust and credibility of faculty and leadership through sound judgment, approaches problems with curiosity and a solutions focus, works through complex situations constructively, and handles highly sensitive faculty and institutional matters with discretion and professionalism.
• Applies exceptional financial and analytical skills, along with a real interest in how new technologies and better use of data can deliver clearer insights to school leadership and extend what the faculty affairs team can achieve.

This is a 100%, exempt, continuing staff position.

For consideration, please include a resume and cover letter with your application.

Preferred Qualifications

Additional highly preferred qualifications for this position includes:

• Demonstrated leadership and supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills.
• Expertise in finance, accounting, budget planning and financial forecasting.
• Negotiation and interpersonal skills.
• Attention to detail and accuracy
• Proven analytical and problem-solving skills.
• Advanced proficiency in business and management computer applications and databases.
• Thorough knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise in faculty affairs.
• Ability to multi-task and manage deadlines.

Responsibilities

Core Duties:

• Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
• Independently initiate and create strategic plans for organization or program(s) managed. Make recommendations that may impact the unit's academic and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Oversee allocation of all resources.
• Manage the direction of internal academic and administrative policy development for programs and administrative operations.
• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting to ensure the financial success of the organization.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Advise senior management on programmatic and policy development. May provide input to university leadership on institutional academic and administrative policies and guidelines.

Minimum Education and Experience Required:

Bachelor’s degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership and supervisory, planning and change management skills.
• Excellent planning and organizational skills.
• Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
• Advanced financial expertise in accounting budget planning, and financial forecasting.
• Advanced expertise in grants and contract administration.
• Advanced analytical and problem solving skills Strong knowledge of industry standards and/or regulatory requirements.
• Strong negotiation and effective interpersonal skills.
• Attention to detail and accuracy.
• Advanced expertise in business and management computer applications and databases.
• Subject matter expertise for area(s) of responsibility.
• Ability to multi-task and manage deadlines.