Administrative Specialist: Office of Legal… at St. Jude… · Memphis

In this role, you will provide essential administrative support to help ensure our department operates efficiently and effectively—because behind every breakthrough, there’s a team working together with purpose. Reporting to the Lead Legal Analyst, you’ll manage a variety of tasks with precision and confidentiality, supporting the legal team as they safeguard the hospital’s integrity and mission. 

We’re looking for someone who brings: 

• Attention to detail and strong organizational skills. 

• Outstanding communication abilities. 

• Proficiency with Microsoft Office and related technologies. 

• A positive, solutions-oriented mindset and eagerness to learn. 

• Someone who demonstrates poise and professionalism in all interactions.  

This is more than an administrative position—it’s an opportunity to contribute to life-saving work in a collaborative, fast-paced environment. If you’re ready to make a difference and uphold the values that define St. Jude, we invite you to join our team. 

This position is 100% on-site, in-person, in Memphis, TN. 

Job Responsibilities: 

• Administrative tasks like scheduling. meetings, event planning, coordinating travel, document formatting and editing, tracking and maintaining vendor contracts, coordination with other teams, etc. 

• Ability to manage complex calendars for senior staff and legal leadership in both onsite and remote environments, including scheduling high-priority meetings, resolving conflicts proactively, and coordinating with internal and external stakeholders.   

• Prepare and manage reports related to budget, expenses, etc., seeking guidance as needed. 

• Manage telephone calls/voicemails and communicate messages as needed. 

• Act as a point of contact for routine administrative tasks like ordering office supplies, etc. 

• Support in the recruitment process by coordinating itineraries and travel for departmental visitors or new recruits. 

• Assisting in drafting Standard Operating Procedures (SOPs)  related to administrative tasks.  

• Perform other duties as assigned to meet the goals and objectives of the department and institution. 

• Coordinate and execute events of varying sizes, from internal team meetings to large organizational gatherings, ensuring all logistics, vendor coordination, and communication are handled seamlessly. 

Minimum Education and/or Training: 

• High School Diploma/GED required. 

• Bachelor's Degree preferred. 

Minimum Experience: 

• Minimum Experience: 2+ years experience in administration or related field. 

• Experience Exception: Bachelor's degree and no experience. 

• Some experience with office technologies, including Microsoft Office (Word/ Excel/ Power point etc.). 

• Proven experience providing executive-level calendar management support in onsite and remote environments. 

• Demonstrated experience coordinating and executing events, managing logistics, vendors, and communications.