Talent Acquisition Operations Manager at SSA Group in Denver, CO

Talent Acquisition Operations Manager Reports to: Director of People Operations Position Overview The TA Operations Manager owns the infrastructure, tools, and compliance backbone behind SSA's hiring process, ensuring every requisition moves through a clear, well-governed workflow from intake to shortlist. This role does not source, screen, or interview candidates directly — instead, they build the systems, trains leaders and subject matter experts to run their own hiring and put safeguards in place so nothing gets dropped or creates legal exposure. The TA Operations Manager operates with an AI-native mindset, actively embedding AI into hiring workflows for screening, scheduling, and candidate communication rather than simply adopting existing tools. They lead the People Operations Coordinators who support the administrative backbone of the hiring process, and they partner closely with People Systems and the field-based People Operations District Managers (PODMs) to keep awareness of open roles and process status from ever dropping. Their core responsibility is translating enterprise hiring standards into a workflow, toolset, and enablement program that hiring managers across SSA can run with confidence and consistency. Responsibilities Workflow Ownership The TA Operations Manager owns the hiring workflow end to end, ensuring every requisition has a single clear owner at each stage, and nothing is lost in handoffs.

Own the TA workflow end to end, from requisition intake through candidate shortlist delivery. Ensure the recruitment system, tools, and workflows are optimized for high-volume hourly and seasonal hiring, enabling field units to independently execute recruiting plans. Validate incoming requisitions against approved headcount and org structure before posting. Manage handoff points across the hiring process, so each stage has a single clear owner. Identify and close workflow gaps before they result in dropped candidates or delayed fills. Build and maintain reporting metrics - tracking performance over time and identifying trends that inform process improvements. Oversee the TA operations budget, including job board spending, and recruiting technology costs, ensuring spend stays aligned with approved parameters. Monitor external talent market trends that may affect hiring strategy. 

Systems and AI Integration This role works hands-on within the ATS and hiring tools directly, shaping the systems themselves rather than only requesting changes from others, and drives adoption of AI across the hiring workflow.

Direct ATS and job board integration and workflow changes in partnership with People Systems, setting requirements and priorities. Work hands-on within hiring tools to the extent of personal technical capability, rather than relying solely on People Systems to execute every change in the HRIS system. Embed AI into the hiring workflow to drive efficiency in screening, scheduling, and candidate communication. Evaluate and pilot emerging AI tools and approaches, including building lightweight internal tools, to strengthen hiring workflow efficiency.

Compliance and Risk The TA Operations Manager owns the compliance architecture behind hiring, ensuring headcount governance, AI disclosure, and accommodation requirements are met at every stage.

Own the compliance architecture of the hiring process, including headcount and org validation. Ensure AI disclosure requirements are met and candidates who opt out of AI screening are properly flagged and routed. Ensure accommodation requests are captured and handled correctly at the front end of the process. Monitor process compliance risk and escalate gaps to the Director, People Operations before they become exposure.

Leader and SME Enablement Rather than executing hires directly, this role equips hiring managers and SMEs with the structure, tools, and guardrails to own their own interview and selection process.

Train and certify GMs and SMEs on interview best practices, structured interview guides, and legally defensible screening. Equip hiring managers to own their interview and selection process, with TA Operations providing workflow, tools, and guardrails rather than executing the hire. Build and maintain training materials and certification standards for hiring manager enablement. Provide direct, hands-on recruiting support for key leadership and other high-priority positions.

People Management The TA Operations Manager leads the People Operations Coordinators and serves as the continuity layer between TA Operations and the field.

Manage the Talent Acquisition team, ensuring positive applicant experience, overseeing their administrative workflow across hire dates, HR records, and systems-related tasks. Partner with People Operations District Managers (PODMs) as the continuity layer between TA Operations and the field, so awareness of open roles and process status never drops. Coach and develop the team’s capability and accountability, while proactively stepping in to maintain requisition momentum when timelines are not met.

This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description. The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technological developments)

Education & Experience

Demonstrated success building or improving talent acquisition workflows, systems, and compliance processes at scale. Experience directing ATS and job board configuration or working hands-on within hiring systems and tools. Proven ability to train and certify leaders on structured, legally defensible interview and screening practices. Experience embedding AI tools into operational workflows, with a genuine AI-native approach to process design. Experience building projects in Claude or using Claude Code as a non-developer is a plus. Demonstrated people management experience, including developing coordinator- or specialist-level team members. Bachelor's degree preferred; equivalent combination of education and demonstrated leadership experience considered.

Position Requirements

Must be located within the Denver Metro Area. This is primarily HQ/office-based role; occasional travel to field locations for training and enablement sessions (TBD, low frequency expected). Ability to work extended hours during peak hiring and seasonal ramp-up periods as business needs require. Comfortable working within and configuring digital systems and platforms for extended periods. Standard office physical requirements.

Work Environment The TA Operations Manager operates primarily in an HQ/office setting, working across systems, training sessions, and cross-functional planning with People Systems, PODMs, and hiring leaders across the portfolio. The pace shifts with seasonal hiring demand — steady systems and enablement work most of the year, with intensified focus during peak hiring windows. The role calls for strong organizational discipline, comfort operating inside digital tools and workflows, and the ability to hold multiple stakeholders accountable to a shared process. Compensation and Benefits

Full-Time, Exempt

$75 monthly cell phone stipend

Flex Time Off: no accruals; employees are encouraged to schedule time off as needed within business scope.

Medical, Dental, Vision, Life Insurance and other voluntary benefits for you and your family; employee premiums applicable.

Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods).

Short-Term Disability and Long-Term Disability, employer sponsored; scaled salary pay following submission and approval of leave

Parental Leave: Birthing Parent Plan covers up to (6-8) weeks fully paid leave, based on the birthing event.

SSA Paid Benefit: Up to 120 hours of Paid Leave for qualifying reasons, including Parental Bonding and your family’s serious medical conditions.

Up to 5 days Paid Bereavement Leave

On-Demand Pay Program: Get access to a portion of earned wages before payday.

Meal Plan & Employee Discounts where applicable

Paid sick leave is provided in accordance with applicable state and local laws. Accrual rates, caps, and usage rules vary by location.  Locations include: Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C.. Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA). Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act. Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time.