Office Assistant, Student Services at Spoon River… · Canton

OFFICE ASSISTANT, STUDENT SERVICES Full Time · Location: Canton Campus, Canton, IL, US Join Our Team at Spoon River College! Spoon River College is a positive, team-oriented environment supportive of employee development.  We are currently seeking a full-time Office Assistant in the Student Services Department. Key Benefits of working at SRC: • Friday's Off: Enjoy a long weekend every week from the week after graduation through the end of July. • Business Hours: Monday to Friday, 8:00 a.m. to 3:30 p.m. • Leave Benefits: 15 sick days (pro-rated based on start date) and 23 accruing vacation days per year. • Holidays: 11 paid holidays plus a paid Winter Break of at least 10 working days. • Tuition Waiver: Employees, their spouses, and qualified dependent children are eligible for tuition waivers on credit hour classes.   For more information on the benefits of working at Spoon River College, visit SRC Employee Benefits (https://www.src.edu/about-src/employment/src-employee-benefits). Experience success and join our team at Spoon River College! Job Title:                         Office Assistant, Student Services Status / FLSA Status:     FT / Nonexempt Classification:                 Classified (Clerical Services II) Department:                    Student Services Reports To:                      Dean, Student Services Location:                         Canton Campus Date Reviewed:               May 2023 Date Updated:                 May 2023   PRIMARY FUNCTION:  The Student Services Senior Office Assistant performs office management services for the Dean of Student Services and departmental staff.   RESPONSIBILITIES: 1. Performs reception duties such as screening and receiving visitors and incoming telephone calls. Serves as a resource person for students, faculty, and staff by answering questions about programs and/or services with related forms and/or procedures, or directing questions to appropriate person and/or department. 2. Performs complex office management and clerical functions including, but not limited to, calendar maintenance, meeting coordination, filing, proofreading, and ordering and inventorying office supplies and departmental forms; uses a variety of office and administrative software tools to produce correspondence and spreadsheets, maintain databases, and creates purchase requisitions; prepares office mailings, prioritizes and/or distributes incoming departmental mail. 3. Maintains files, records, and contracts, etc. while protecting the confidentiality, security, and permanency of records. 4. Enters and maintains student information in the College's administrative system. 5. Assists with projects and department initiatives, including, but not limited to, creation and distribution of flyers and other student services related materials; updates, maintains, and inventories the college catalog and other student service materials as appropriate; student activities / events. 6. Creates, updates, and distributes departmental forms.  7. Assists with creating and sending performing grant and foundation scholarship award letters to students. 8. Assists with receiving and recording performing grant and foundation scholarship acceptance letters. 9. Sends standards of academic progress communications to students and updates SAP spreadsheet for staff use.  10. Assists in the completion of reports for internal use. 11. Schedules testing room and assists the testing advisor in the administration of placement tests, proficiency exams, proctored exams; scores and distributes test results to appropriate personnel. 12. Coordinates revisions to Student Service publications. 13. Provide student services-related clerical support for Phi Theta Kappa and the All-Academic Team nomination process. 14. Scans and indexes student records. 15. Serves as back-up for on-demand transcript processing on the Canton Campus. 16. Provides backup coverage for the Canton Receptionist during breaks and absences. 17. Assistance with and attendance at commencement is required annually or at minimum on a pre-approved scheduled basis. 18. Provides backup coverage for Admissions Office. 19. Performs other duties as assigned by supervisor.   SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.   QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  1. A high school diploma or general education degree (GED) is required. An associate degree from a regionally accredited institution is preferred. 2. Competency in accounting and mathematics is required, including the ability to add, subtract, multiply, divide and count units of money. 3. One year of related experience is required. Experience in a community college setting is preferred. 4. Experience with Microsoft applications and personal computer skills are required with the ability to learn the Spoon River College information system and new programs as technology changes. 5. Must possess a high level of confidentiality and accuracy. Must possess the ability to manage multiple and competing priorities; deal with conflict appropriately; withstand pressure, and remain calm in tense situations. Must possess problem solving skills; flexibility, dependability, and responsibility. Must possess the ability to work in a team centered environment and demonstrate a positive attitude. 6. Must possess organizational abilities, superior interpersonal skills and client service skills, and verbal and written communication skills with the ability to speak before groups.   PHYSICAL DEMANDS / WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical demands for this position include the ability to regularly sit, use hands and finger, talk and hear. This position requires limited standing, walking, reaching, stooping / kneeling. Vision requirements for this position include close vision including the ability to view text from a computer monitor. Work environment for this position includes typical office environment with no extremes in temperature, noise, and limited physical risk.