Administrative Assistant - Public Relations at Southern… · Birmingham

Administrative Assistant – Public Relations 

JOB SUMMARY

This position will provide administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, invoicing, Purchase Requisitions/Purchase Orders set-up, assist with the creative services tracking system, calendar coordination and general office support. This role requires a high-level of organization, proficiency in Oracle HCM, Microsoft Office and Maximo and the ability to work in a fast-paced environment.  We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.

JOB REQUIREMENTS

• Perform timekeeping reminders and some administration
• Expense management
• Manage check requests and invoice processing
• Prepare purchase requisitions/purchase orders
• Manage mail distribution for department
• Work with new employees to set up badges, parking, office space, etc.
• Manage contractors and vendor paperwork in various systems  
• Monitor and assist with creative services tracking system, project management and monthly reconciliation
• Maintain supply room order/accessibility; Orders and maintains office supplies and submits facilities work orders when needed
• Assist with meeting and travel arrangements as needed
• Calendar and coordinate department meetings as needed
• Understands general accounting processes and POET departmental coding
• Other duties as assigned

JOB QUALIFICATIONS

Education, Knowledge, Skills, and Abilities

• High School Diploma or Equivalent preferred
• Excellent planning and organizational skills
• Exceptional written and verbal communication skills are required
• Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
• Proficiency in the Oracle HCM, Microsoft Office software suite required; Knowledge of Maximo preferred; Ability to quickly pick up new digital tools and technology is key to success
• Ability to work in a team environment with diverse disciplines and backgrounds
• The ability to maintain a positive attitude and a commitment to providing excellent customer service
• Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines
• Demonstrate behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance and Total Commitment

Testing Requirement:

There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.

-   The first assessment, SHL, will be automatically sent to you via email once you submit your application.
-   If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck.

Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.

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