Solar O&M Administrator at Solar Energy Solutions in Lexington, KY

Position Summary

As the primary point of contact for most customers, the O&M Administrator plays a critical role in our customer experience and setting the stage for continued service. This role coordinates service activities, managing customer support request, and ensuring efficient execution of warranty and repair processes. This position helps maximize technician productivity, supports revenue generation through service opportunities, and ensures a high level of customer satisfaction.

Who This role is for:

This role is a great fit for someone with inbound call center experience in industries like telecommunications, cable/internet, insurance, utilities, or automotive sales. If you’ve worked in a structured environment taking inbound calls, scheduling customers, and using CRM systems, you likely already have some of the core skills needed to succeed here. Solar experience is a huge plus, but training is provided for the right candidate. This role is in office Monday to Friday 8am to 5pm.

You’ll be the go-to expert in this function at a smaller, purpose-driven solar company, where your ideas and initiative matter. It’s a chance to apply your skills in a more flexible, meaningful setting—helping people in their energy independence.

Key Responsibilities

Include, but are not limited to:

Scheduling & Coordination

• Schedule and dispatch O&M service work to maximize technician efficiency and utilization.
• Coordinate appointments with customers and internal teams.
• Adjust schedules as needed based on priorities, weather, and urgency

Helpdesk & Customer Support

• Serve as the primary point of contact for O&M service requests
• Provide helpdesk support by troubleshooting issues and routing tickets appropriately.
• Communicate clearly and professionally with customers regarding service updates.

Ticket Management & Invoicing

• Manage O&M service tickets from creation to closeout.
• Ensure accurate documentation of work performed.
• Coordinate and process customer invoicing in a timely manner.
• Track job costs and ensure proper billing.

Skills & Competencies

• VERY Strong organizational and time management skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Excellent communication and customer service skills.
• Detail-oriented with strong follow-through.
• Proficient in Microsoft Office and service management software.
• Problem-solving mindset with a proactive approach.

Key Performance Indicators (KPIs)

• Technician utilization and schedule efficiency
• Ticket response and resolution times
• Warranty claim turnaround time and reimbursement accuracy
• Customer satisfaction

· Competitive salary based on skills and personal and company performance bonus system.

· Health Insurance

· Dental Insurance

· Vision Insurance

· Paid time off.

· Company 401K.

· Company ESOP

· Paid Holidays

ABOUT SOLAR ENERGY SOLUTIONS

Formed in 2006, Solar Energy Solutions delivers high-quality renewable energy solutions throughout Kentucky, Indiana, Tennessee, Ohio, Illinois and West Virginia.

Our goal is to be the defining player in all areas of solar development in Kentucky and the surrounding states, make a tangible difference to society by building a new clean energy economy and do that through the creation of well-paid stable sustainable jobs.

We specialize in the engineering, procurement and construction (EPC) of residential, commercial, institutional and utility photovoltaic systems. Our personnel are the best in the region, holding specialized licenses and certifications in all relevant renewable fields. We are growing fast and want people with skills and stretch to come with us on this exciting growth journey that is only just beginning.

Solar Energy Solutions is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.