Administrative Intern, Programs at So’oh-Shinálí… · Los…

Job Description Job Title Administrative Intern, Programs  Supervisor Senior Director of Program Development Supervision Responsibilities This position has no supervision responsibilities. Pay Rate Hiring Range $19 - $20 per hour, dependent on experience Pay Grade A3 [$19 - $24 per hour]  Hours - Approx. 15-20 hours per week, with ability for overtime - 4 day work week, with average 5 hours per day Type Seasonal: July 13, 2026 - September 30, 2026 Location - Must be located in Los Angeles County. - Primarily hybrid position, mostly remote work with required in person event preparation and support with varying schedules. Typically once per week in the office.  - Team Wellness and Development Meetings held in Metro, East, and South Los Angeles. Travel Requirements This position requires approximately 25% of travel within Los Angeles County. So’oh-Shinálí Sister Project (SSSP) does not discriminate on the basis of race, ethnicity, national origin, religion, socioeconomic status, sex, sexual orientation, gender identity and expression, age, disability, marital status, or veteran status. We encourage applications from candidates of all backgrounds, identities, and experiences. American Indian/Alaska Native (AI/AN) and Indigenous community members, People/Women of Color, Lesbian, Gay, Bisexual, transgender, and Two Spirit people, and those with disabilities are encouraged to apply. So’oh-Shinálí Sister Project believes in the power of a shared table. We are committed to building a culturally inclusive team as we center belonging, collective growth, and equity. About So’oh-Shinálí Sister Project (SSSP) is an Indigenous-women led nonprofit organization dedicated to serving the Native American and Indigenous community of Los Angeles County through intentional, intergenerational, and inclusive services. SSSP was created by three Native American women driven to create culturally-rooted, community-driven wellness and education opportunities. SSSP promotes Indigenous education and wellness to empower Indigenous community members in the urban setting through core values, intergenerational relationship building, and inclusive community-based programming rooted in cultural practices. SSSP is rooted in Indigenous core values, practices, and beliefs passed on to us by the matriarchs in our family, our grandmothers. Our 4 core values include relationships, respect, reciprocity, and responsibility. Position Summary The Administrative Intern for the Programs area is responsible for supporting administrative needs and logistical planning for summer community grant programs and events dedicated to the American Indian/Alaska Native (AI/AN) and Indigenous community members throughout Los Angeles County. Strong attention to detail, an organized approach, and effective communication skills are instrumental to this role.  Duties and responsibilities include but are not limited to the following: Program Support (55%) • With guidance from the Senior Director assist with logistical tasks and day of delivery of intentional community grant programs • Draft agendas for programming team meetings and community grant related  meetings • Support with set up, implementation, and post-event cleaning for community gatherings • Draft and print approved event materials such as worksheets and presentations • Support with in-office event preparation days, including: signage, registration preparation, assembling tote bags, etc. • Assist in executing tasks related to planning of presentations and activities for community members and allies • Uphold SSSP  organizational policies, goals, objectives, and procedures  • Support with approved programmatic purchases, mailing, and distribution of materials • Assist in organizing and labeling  the organization’s programming storage unit Administrative Support & Team Communication (25%) • Perform administrative functions such as contributing to reports, purchasing materials and gifts, and ensuring accurate storage of documents • Complete supervisor-approved purchases and timely submission of all required receipts • Support with order submission, pick up, and occasional distribution of materials  • Provide timely communications on deliveries, changes to orders, and equipment needs • Assist with inventory, tracking, and storage or program equipment and materials  • Schedule approved meetings on behalf of the programs team and send calendar invites   Organization Responsibilities (20%)  • Ensure accurate digital storage of finished projects and reports • Identify opportunities for improvement and make constructive suggestions for change • Assist in maintaining strong relations with partners • With guidance from Senior Director, maintain protection of sensitive data and uphold data/cyber security protocols • Respond to all emails, phone calls, and other correspondences in a timely manner  • Communicate relevant project information and resolve issues in a timely manner • Attend and engage in required trainings, meetings and team gatherings • Other duties as assigned by supervisor, department lead, or Executive Director Qualifications • Experience within the AI/AN and Indigenous community and/or other marginalized communities (Two Spirit, LGBTQIA+, varying abilities, BIPOC, etc). • Familiarity with project assistance and administrative support needs • Exhibit organizational skills and attention to detail • Ability to work on a team, independently, in the office, or at home office/space • Demonstrate effective interpersonal skills including verbal/written communication, active listening and critical thinking • Technological skills: Knowledge of Google Workspace and other systems • Ability to use discretion and maintain confidentiality • Other characteristics such as: positive attitude, flexibility to adapt or shift as needed and willingness to learn in community Compensation & Benefits • This is a seasonal position of 15-20 hours per week • The hourly range is $19 - $20, commensurate with experience.  • Remote work with in-person meetings required 1-2 times per week • Supportive team and work environment • Flexible work schedule • Organizational capacity to work with university to approve internship course credit Working conditions Employees will generally work remotely. Employees may also work inside our community workspace setting. Employees will occasionally work outdoors, evenings, weekends, or shift work (ex. quarterly split shift working community programs as needed). Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is required to frequently stand, walk, sit, bend, twist, talk and hear. There are prolonged periods of sitting, keyboarding, reading, viewing a computer screen, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distanced viewing, computer, and color vision. Talking and hearing are essential to communicate with community members, collaborative partners, and staff. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.  The organization is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.