Executive Administrative Assistant at Skyward… · Roanoke

Summary: Skyward Construction Group LLC is a fast-paced construction firm seeking a proactive and organized Executive Assistant / Office Manager to support senior leadership. The role involves managing executives' calendars, coordinating communications, and assisting with project and office operations. Responsibilities: - Manage calendars for executives, coordinating complex logistics across multiple projects (site meetings, client interviews, subcontractor coordination, travel, and accommodations) - Screen emails/voicemails; triage and respond on behalf of the executive when appropriate - Prepare for board meetings and off-site events; assist with board materials, RFPs, and follow-ups - Coordinate internal and external communications, including conflict resolution and prioritization of requests from field teams, estimators, and finance - Maintain strict confidentiality around project bids, contracts, and financials; handle sensitive information discreetly - Maintain a well-organized, safety-conscious office environment - Support bid/proposal activities: organize preconstruction documents, vendor lists, and submittal packages - Assist with HR-related tasks for field staff (onboarding/offboarding, certifications, safety trainings) and maintain personnel records - Coordinate with project managers to monitor milestones, deliverables, and risk registers - Serve as a primary point of contact between executives, field teams, clients, subcontractors, and vendors - Draft internal communications, project updates, safety bulletins, and meeting summaries Required Qualifications: - 1-3 years of experience in executive support, office management, or construction administration; construction industry experience strongly preferred - Strong organizational skills with high attention to detail; ability to multitask across multiple projects and deadlines - Excellent written and verbal communication; professional, diplomatic, and discreet demeanor - Experience with travel planning, on-site coordination, event planning, and expense management - Basic financial acumen (invoicing, budget tracking, change orders) and familiarity with job costing concepts - Ability to anticipate needs, solve problems, and act with initiative in a field-heavy environment Required Skills: Executive support, Office management, Construction administration, Travel planning, Event planning, Expense management, Financial acumen, Job costing, Project coordination, HR onboarding, offboarding, Safety training coordination, Discretion Benefits: PTO, holidays, and paid parental leave, Safety-focused work environment with training opportunities, Travel or per diem allowances for site visits