Administrative Coordinator at Skilled Wound Care in California

Job Summary:
The Administrative Coordinator provides administrative and coordination support across the entire IT/Development department, working closely with and reporting to the Director of Technology. This is a department-wide coordination role, not a single-executive support role: the coordinator owns the structure and rhythm of department meetings, keeps vendor outreach and follow-up moving, manages documentation and forms, and can respond on the Director's behalf when he is unavailable. It's an ideal entry point into the technology field for someone who is highly organized, a clear communicator, and eager to build toward a career in program management or business analysis.
Key Responsibilities:
Department Meeting Structure
Own the cadence and structure of department meetings — building agendas, keeping meetings on track, and ensuring the right topics get covered.
Take detailed, organized notes across department meetings.
Track action items and to-dos generated across the department, and follow up with owners to keep them moving to completion.
Distribute meeting notes, agendas, and follow-up summaries to relevant stakeholders.
Vendor Outreach & Coordination
Conduct initial outreach to prospective and existing vendors on behalf of the department.
Track outstanding vendor requests and proactively follow up to keep evaluations and projects moving.
Schedule and coordinate vendor calls, demos, and check-ins; serve as a primary point of contact for logistics.
Maintain an organized log of vendor communications, contacts, and status updates.
Calendar & Correspondence Support
Maintain and manage calendars, resolving scheduling conflicts and prioritizing time effectively.
Respond to routine correspondence on the Director's behalf when he is unavailable or at capacity, escalating anything that needs his direct attention.
Coordinate internal and external meeting logistics, including room/video setup and attendee communication.
Documentation & Forms
Update internal documentation to reflect findings from vendor evaluations, meetings, and department decisions.
Fill out and review forms on behalf of the department, including vendor, procurement, and administrative paperwork, flagging errors or missing information before submission.
Organize and maintain a central, easy-to-navigate repository of department documents, contracts, and reference materials.
Ensure documentation stays current, accurate, and accessible to relevant stakeholders
General Administrative Support
Provide day-to-day administrative support across the IT/Development department as needed.
Assist with tracking department budgets, invoices, or purchase requests related to vendor engagements.
Support the coordination of small projects and initiatives across the IT/Development team.
Qualifications/Requirements:
Bachelor's degree or equivalent experience preferred; open to strong candidates without a degree.
0–2 years of professional experience; internships or coursework in business, communications, or IT are a plus.
Excellent written and verbal communication skills, with comfort corresponding directly with external vendors and, at times, on the Director's behalf.
Strong organizational skills and close attention to detail, including when reviewing forms and paperwork for accuracy.
Good judgment in knowing what can be handled independently versus what needs to be escalated to the Director.
Ability to manage multiple priorities and follow through independently on open items.
Comfortable learning and working with calendar tools, documentation platforms, and basic project-tracking software (e.g., Google Workspace/Microsoft 365, Confluence/Notion, Jira/Asana).
Ability and willingness to work on-site in our Playa Vista, CA office 5 days per week
Must be authorized to work in the US
Benefits:
Competitive compensation, Medical, Dental, Vision, 401K, PTO.
401k matching
Potential performance-based bonus
Opportunity to build and deepen your hands-on IT and administrative skills
A collaborative, in-office environment
Pay:
$25.00-$29.00/hour based on experience/education.
If you meet the above qualifications and are looking for an exciting career opportunity in IT, please submit your resume for consideration. To learn more information, visit us at www.skilledwoundcare.com
Great Place to Work® Certified!
Skilled Wound Care is proud to be Certified™ by Great Place to Work® for the 3rd year in a row. The prestigious award is based entirely on what current employees say about their experience working at Skilled Wound Care. This year, 95% of employees said it’s a great place to work – 39%  higher than the average U.S. company.

Skilled Wound Care will ask all candidates to perform pre-employment confidential DiSC testing and appropriate relevant skills testing prior to hiring.
(Skilled Wound Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information).