Administrative Coordinator, Biology at Simons… · New York…

POSITION SUMMARY

The Center for Computational Biology (CCB) is currently seeking a full-time Administrative Coordinator to join the current team in collaboratively managing the growing financial, clerical and administrative operations of the center.

The coordinator will be trained in administrative support appropriate to the role and will be expected to work closely and cooperatively with other admin team members and with the center’s senior scientific leadership. The coordinator will have an integral role in implementing the center’s policies and procedures, and will be vital in creating a welcoming, supportive, diligent atmosphere for the center itself. 

This is a full-time position based on-site at the Simons Foundation’s New York City offices. Individuals are required to be on site 4 days per week (on occasion, this position will require on site presence all 5 days). Visit the Simons Foundation career page to learn more.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Provide administrative support to CCB’s scientific leadership, in particular the Director, providing calendar and expense management, and providing research and other support as needed.

• Serve as one of the first points of contact for scientists and guests, fostering and building good working relationships, both internally and externally — the coordinator must be able to work well with a variety of people.

• Update and maintain the center’s various communications channels, including the public website, the center’s intranet, publication list, email group lists, etc. 

• Take proactive responsibility for the coordination of the center’s team activities within and outside of the Simons Foundation/Flatiron Institute, including effectively maintaining calendars, scheduling appointments, and making travel and conference arrangements in conjunction with the Events Team.

• Assist with planning and executing group and project meetings, seminars, workshops, center-wide and group-specific team building events, and center-wide retreats including polling for availability, collecting meeting materials, ordering catering, coordinating internal calendars, and maintaining the center’s contact lists.

• Perform other duties or tasks as assigned or required. 

MINIMUM QUALIFICATIONS

Education

• Bachelor’s degree preferred

Experience

• Minimum of 2 years of experience in high-level administrative support, including project management

• Minimum of 2 years of experience coordinating travel, handling complex calendars for various high-level personnel, scheduling, hosting events and handling confidential information is necessary

• Previous work in a scientific research or academic setting is a plus

Related Skills & Other Requirements

• Consistent accuracy, careful attention to detail and the ability to organize many complex assignments and activities simultaneously are required

• Excellent interpersonal, verbal and written communication skills

• Familiarity with word processing, spreadsheet and database software in a Mac OS environment; familiarity with basic coding helpful but not required

• Previous experience with cloud-based applications like Google Apps, DropBox and Concur 

• Must be willing and able to work occasional evenings

• Resourcefulness and good judgment are required, with a willingness to take responsibility and the capacity to function well with minimal oversight 

• Ability to maintain a high level of confidentiality and discretion

• Ability to interact with different stakeholders, as well as a can-do spirit to help create a positive team culture

REQUIRED APPLICATION MATERIALS 

• Please submit a résumé and cover letter stating your interest in the position.

COMPENSATION AND BENEFITS 

• The full-time annual compensation range for this position is $72,000 to $78,000, depending on experience.

• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All:

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.