Charitable Activities Coordinator at Shriners Children's in Tampa, FL

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview

The Charitable Activities Coord., Community & Group Fundraising, is responsible for the general accounting related activities and compliance of Shrine charitable activities hosted by Shrine Temples, Clubs, and Units, benefiting Shriners Children’s™. This role manages the full financial cycle of event transactions, including review and approval of submissions, recording and reconciliation of revenue and expenses, proper fund allocation, approvals, and documentation in accordance with organizational policies.

This is a hybrid position based at our Corporate Headquarters in Tampa, Florida and requires working onsite in the office at least 3 days per week.

Responsibilities

Fundraising Support & Relationship Management

• Serve as a primary point of contact for event organizers, providing timely customer support, clear communication, and operational guidance to enhance the overall experience.
• Help maintain compliance with organizational policies and fundraising requirements.
• Encourage and drive the adoption and use of peer-to-peer fundraising tools and program support software among organizers to maximize engagement and fundraising results.

Logistics & Coordination

• Oversee Shrine Hospital Patient Transportation Fund process including approvals, permissible uses, retention requests and ensure proper letters, necessary paperwork, and past due event follow-up is complete.
• Communicate with the Special Purpose Funds Committee and Shriners International Leadership to efficiently process requests, obtain approvals, and secure necessary signatures.
• Assist in documenting and improving operational procedures for fundraising and charitable activities.
• Draft forms, procedures, and letters to support Temple and Shrine Hospital Patient Transportation Fund requests with leadership.
• Deliver training and guidance as needed to ensure fundraisers understand processes and procedures.

Accounting: 35%

• Support the collecting and organizing of information to ensure compliance, support audits, and facilitate financial reviews of charitable funds and support the daily/monthly reconciliation and close processes.
• Manage requests for temples to purchase vehicles to support patient transportation needs.
• Provide professional assistance in the conduct of audits and investigations of charitable funds from fraternal entities.

This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Required:

• Minimum of 2 years’ Accounting / accounting systems and Customer Service experience.
• Working knowledge of fundraising, including third-party fundraising.
• Proficiency with computers including using automated tools and software applications including MS Office Suite
• Must be able to respect confidentiality and maintain courtesy with a variety of constituents.
• Associate's degree in Business, Accounting or a related field required - or equivalent professional experience in lieu of degree