EA To CMO at Shree Chanakya Education Society in Pune

INDIRA UNIVERSITY

We are hiring

Designation: Executive Assistant to Chief Marketing Officer (EA to CMO)

Preferred Educational Qualification: Bachelors or Master’s degree from a recognized university

Age: Preferably 23 to 35 years

Experience: Minimum 2+ years of relevant experience in Executive Assistance, Management Coordination, Marketing Coordination, Business Administration, Corporate Communications, or a similar role, preferably in higher education, education, corporate, or other professionally managed organizations.

Preferred Experience:

• Proven experience as an Executive Assistant / Personal Assistant / Executive Coordinator supporting a C-suite executive, senior management, or business/function head.
• Strong experience in calendar management, meeting coordination, executive correspondence, follow-ups, documentation, and management reporting.
• Experience in coordinating with senior leadership, department heads, academic leadership, marketing teams, admissions teams, external agencies, vendors, and other stakeholders.
• Experience in supporting marketing, admissions, branding, communication, events, outreach, digital marketing, or business development activities will be preferred.
• Strong experience in preparing MIS reports, presentations, dashboards, meeting notes, trackers, action-taken reports, and management summaries.
• Experience in managing confidential information, sensitive correspondence, strategic documents, and executive-level communication.
• Exposure to CRM, marketing platforms, digital tools, analytics dashboards, project-management tools, and AI-powered productivity tools will be preferred.
• Experience in coordinating meetings, review meetings, presentations, events, conferences, external engagements, and stakeholder interactions.
• Candidates with experience in Universities, Higher Education Institutions, EdTech, Education Marketing, Corporate Marketing, Media, Advertising, Business Development, or professionally managed organizations will be preferred.

Role Summary:

The Executive Assistant to the Chief Marketing Officer will provide high-level executive, administrative, coordination, analytical, and operational support to the Chief Marketing Officer (CMO) of Indira University.

The role will be responsible for ensuring effective planning, coordination, communication, follow-up, documentation, and execution of activities associated with the CMO’s office.

The Executive Assistant will act as a key coordination point between the CMO, Vice-Chancellor, Registrar, Deans, Admissions, Marketing & Communications teams, academic leadership, senior management, external agencies, vendors, and other stakeholders to ensure timely execution of priorities and strategic initiatives.

The position requires a highly organized, proactive, discreet, analytical, responsive, and detail-oriented professional with excellent communication, interpersonal, coordination, presentation, and time-management skills.

The individual should be capable of handling multiple priorities, confidential information, executive communication, deadlines, follow-ups, and cross-functional coordination with minimal supervision.

The role will also support the CMO in marketing planning, admissions coordination, campaign tracking, MIS, dashboards, market intelligence, presentations, meetings, strategic projects, and execution monitoring.

Roles and Responsibilities:

• Provide end-to-end executive assistance and administrative support to the Chief Marketing Officer.
• Manage and maintain the CMO’s calendar, appointments, meetings, schedules, travel plans, and daily priorities.
• Coordinate internal and external meetings on behalf of the CMO and ensure timely communication with all relevant stakeholders.
• Prepare meeting agendas, briefing notes, presentations, discussion points, documents, and supporting materials for meetings and engagements.
• Attend meetings, wherever required, and prepare accurate Minutes of Meeting (MoM), action points, responsibilities, and timelines.
• Maintain an effective Action Taken Report (ATR) / follow-up tracker for all key decisions and commitments made by the CMO.
• Ensure timely follow-up with respective stakeholders and provide status updates to the CMO.
• Coordinate with Admissions, Marketing & Communications, Academic Departments, Finance, HR, IT, Operations, and other functions for execution of CMO-led initiatives.
• Support the CMO in monitoring the progress of marketing, admissions, branding, communication, outreach, campaign, and business development initiatives.
• Assist in coordinating with marketing agencies, creative agencies, media partners, digital marketing agencies, consultants, vendors, publishers, and other external partners.
• Maintain trackers for ongoing marketing campaigns, projects, deliverables, agency activities, events, outreach initiatives, and critical timelines.
• Support the CMO in reviewing campaign-related information including lead generation, engagement, enquiries, applications, conversions, campaign performance, and other relevant metrics.
• Collect information and data from various departments and prepare MIS reports, dashboards, analytical summaries, and management presentations.
• Support the CMO in analyzing marketing and admissions data, trends, campaign performance, student acquisition metrics, and other business indicators.
• Prepare regular daily, weekly, monthly, and periodic reports as required by the CMO.
• Maintain a centralized repository of reports, presentations, meeting documents, marketing plans, campaign data, agreements, proposals, and other important records.
• Draft, proofread, format, and coordinate official emails, letters, presentations, communication notes, and executive correspondence on behalf of or as directed by the CMO.
• Ensure professional and timely communication with internal and external stakeholders.
• Coordinate with relevant teams to ensure that all communications requiring the CMO’s attention are appropriately prioritized and actioned.
• Support the CMO in preparing for management reviews, strategy meetings, presentations, conferences, events, and external engagements.
• Coordinate logistics for meetings, events, conferences, presentations, campus visits, partner meetings, and other CMO-related engagements.
• Maintain a clear understanding of the CMO’s priorities, commitments, deadlines, and strategic initiatives and proactively follow up on pending actions.
• Proactively identify delays, dependencies, and execution gaps and bring them to the attention of the CMO.
• Assist the CMO in preparing strategic presentations, business reviews, management reports, proposals, and decision-support documents.
• Conduct preliminary research and compile information on market trends, competitor activities, student preferences, education marketing trends, digital platforms, and relevant industry developments.
• Support the CMO in preparing competitor analysis, market intelligence reports, campaign comparisons, and strategic summaries.
• Coordinate with the Admissions function to support alignment between marketing campaigns, lead generation, admissions targets, applicant engagement, and enrollment objectives.
• Track important admissions and marketing milestones and ensure that relevant stakeholders are aligned with timelines.
• Support the CMO in coordinating with Deans, academic leaders, Admission Managers, counsellors, CRM teams, and other stakeholders for marketing and admissions initiatives.
• Assist in monitoring the implementation of marketing plans, annual calendars, outreach plans, branding initiatives, and promotional activities.
• Maintain confidentiality of all strategic, financial, employee, student, marketing, business, and management information accessed during the course of work.
• Exercise a high degree of discretion, professional judgment, and confidentiality while handling sensitive information.
• Maintain appropriate records and documentation for CMO office activities and strategic initiatives.
• Support the CMO in tracking budgets, purchase requirements, vendor proposals, quotations, invoices, approvals, and related documentation, wherever required.
• Coordinate with Finance and other relevant departments for timely processing of marketing-related approvals, payments, and documentation.
• Assist in coordinating special projects and strategic assignments entrusted by the CMO.
• Track project timelines, deliverables, dependencies, and stakeholder responsibilities for CMO-led initiatives.
• Support implementation of process improvements, automation, dashboards, digital workflows, and technology-enabled reporting within the CMO’s office.
• Leverage AI tools and technology for research, presentation development, data analysis, reporting, content preparation, meeting documentation, productivity, and workflow optimization.
• Maintain high standards of professionalism, responsiveness, accuracy, and executive support at all times.
• Represent the CMO’s office professionally while interacting with internal and external stakeholders.
• Perform any other strategic, operational, administrative, coordination, or special assignments entrusted by the Chief Marketing Officer, Vice-Chancellor, University Management, or other authorized senior leadership from time to time.

Key Result Areas (KRAs):

• Effective and proactive executive support to the Chief Marketing Officer.
• Efficient management of the CMO’s calendar, meetings, priorities, correspondence, and commitments.
• Timely completion and follow-up of CMO action points and strategic initiatives.
• 100% timely preparation and circulation of MoMs, action trackers, MIS reports, presentation

Salary Range – Upto 50K per month (Gross)