Finance Associate - Internship at SHI… · London

Finance Associate - Internship Location: London, United Kingdom About Us Since 1989, SHI International Corp. has helped organizations change the world through technology. We’ve grown every year since, and today we’re proud to be a $16 billion global provider of IT solutions and services. Over 17,000 organizations worldwide rely on SHI’s concierge approach to help them solve what’s next. But the heartbeat of SHI is our employees – all 7,000 of them. If you join our team, you’ll enjoy: Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S. Continuous professional growth and leadership opportunities. Health, wellness, and financial benefits to offer peace of mind to you and your family. World-class facilities and the technology you need to thrive – in our offices or yours. Job Summary The Finance Administrator is responsible for aligning invoicing structures with vendor and customer terms, ensuring accurate financial data entry, and organizing subcontractor details. This role involves building relationships with stakeholders, gathering vendor invoices, and securing customer acceptance for invoicing. Additionally, the Finance Administrator closes out projects in SHI systems, maintains an archived repository of closed project data, and ensures adherence to accounting processes to minimize payment delays. Role Description Identify and align invoicing structures for engagements, ensuring compatibility between vendors and customer terms. Build and maintain relationships with internal and external stakeholders, including partners and various departments. Ensure accurate collection and entry of project financial data into the financial management platform. Organize and set up subcontractor hours, fixed price milestones, and travel and expense details. Gather vendor invoices for submission to accounts payable and secure customer acceptance for invoicing. Obtain project closure acceptance from customers via email. Close out projects in SHI systems by processing partner invoices and submitting them for order entry/invoicing. Update and maintain an archived repository with closed project data. Ensure adherence to accounting and order entry processes to minimize payment delays. Behaviors and Competencies Leadership: Can demonstrate a willingness to take charge and lead a team when assigned. Communication: Can communicate simple ideas and information clearly. Customer Service: Can provide responsive and courteous assistance to customers. Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time. Detail-Oriented: Can demonstrate an ability to follow instructions and complete tasks as assigned. Willingness to Learn: Can demonstrate interest in learning new things and seeks opportunities for personal and professional development. Planning: Can demonstrate a willingness to plan tasks and responsibilities when assigned. Digital Acumen: Can demonstrate an understanding of basic digital tools and technologies. Self-Motivation: Can demonstrate a willingness to take on tasks and responsibilities independently when assigned. Skill Level Requirements The ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic Familiarity in using Microsoft Dynamics AX for enterprise resource planning, including tasks such as order tracking, inventory management, and financial reporting. - Basic Proficiency in financial optimization methodologies to optimize cloud financial management, enabling organizations to achieve a balance between cost, speed, and quality - Basic Ability to apply Generally Accepted Accounting Principles (GAAP) for accurate financial reporting. - Basic The skill to effectively learn and apply cost modeling tools, licensing workbooks, and ROI calculations for financial analysis and decision-making. - Basic Proficiency in utilizing Customer Relationship Management (CRM) software to manage and analyze customer interactions and data throughout the customer lifecycle, improving customer service, retention, and sales growth - Basic Other Requirements Completed Associates Degree Experience in an administrator, bookkeeping or office management role preferred SHI UK is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, sexual orientation, national origin, age, disability, or any other legally protected status. We encourage applications from all qualified candidates and we are dedicated to providing a fair and accessible recruitment process. Equal Employment Opportunity – M/F/Disability/Protected Veteran Status