Inventory Coordinator at Sharing Excess in New York, NY

Inventory Coordinator

Job Type: Full-time

About Us

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: to reduce food waste through scalable and sustainable solutions.

What started as a grassroots movement now operates across the country—moving nearly 3 million pounds of food every week, over 100 million pounds annually, to thousands of community partners nationwide.

Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup—with the heart of a grassroots movement. From building custom technology to rethinking the food supply chain, we’re actively reshaping how food reaches communities.

If you're looking for a career with purpose—where your daily efforts make the world a better place—look no further than team SE.

Job Summary

At Sharing Excess, the Inventory Coordinator is a key player in driving our mission forward. In this dynamic role, you’ll take charge of our daily inventory operations—keeping things running smoothly, accurately, and efficiently.

From managing incoming inventory and ensuring flawless data entry to maintaining up-to-the-minute records and streamlining our inventory systems, you’ll work closely with a passionate team to improve processes, support cross-departmental collaboration, and help train new team members.

Your work will directly support our mission by tracking food donations and distributions, assessing food quality, and assisting with proper food storage and timely distribution. If you're detail-oriented, proactive, and passionate about making a difference, we want you on our team!

Key Responsibilities:

• Inventory Management: Efficiently manage incoming inventory and ensure accurate and timely data input into the system.
• Data Tracking: Measure impact by weighing and tracking all food donations in the Sharing Excess App to ensure proper allocations and deliveries.
• Lead by Example: Take a mentorship role in overseeing day-to-day inventory operations and ensure high standards of performance and accuracy.
• Process Improvement: Collaborate with team members to optimize workflow, streamline inventory processes, and implement strategies to improve efficiency.
• Team Training & Mentoring: Assist in training and mentoring team members to maintain a high standard of performance and operational efficiency.
• Inventory Trends & Reporting: Monitor and analyze inventory trends, providing insights for decision-making and process improvements.
• Food Recall Monitoring: Monitor food recalls daily and maintain a recall log Document any relevant recalls and required actions, and escalate/coordinate promptly with the appropriate manager(s) to ensure safe handling and distribution.
• Allocation Strategies: Develop and implement strategies to meet demand, optimize resource utilization, and ensure inventory levels are balanced and aligned with needs.
• Cross-Department Collaboration: Work closely with other team members to ensure seamless coordination and communication, ensuring that inventory needs align with program goals.
• Fleet Management Support: Collaborate with the Program Manager and Operations Manager to assist in operating in conjunction with truck schedules and fleet operation.
• Physical Demands: Perform physical tasks such as lifting up to 50 pounds, operating warehouse equipment like forklifts and pallet jacks, and being on your feet for extended periods while completing repetitive tasks.
• Manage Incoming Loads: Oversee and process incoming loads in the afternoons, ensuring that all data is accurately entered into the tracking app in a timely manner.

Qualifications:

• Experience: Minimum 1 year of experience in inventory management, logistics, or warehouse operations,
• Experience in food rescue, supply chain management, or similar fields preferred.
• Technical Skills: Proficiency in inventory management systems and software. Experience with food rescue or warehouse management systems is a plus.
• Physical Stamina: Ability to lift up to 50 pounds and operate warehouse equipment such as forklifts and pallet jacks. Ability to stand and be on your feet for extended periods and perform repetitive movements daily.
• Problem-Solving Skills: Strong analytical skills with the ability to track inventory trends and improve operational processes.
• Team Player: Ability to collaborate with team members, contribute to training efforts, and work in a fast-paced, dynamic environment.
• Communication Skills: Excellent verbal and written communication skills, with the ability to clearly document processes and share information across teams.
• Commitment to Mission: Passion for the mission of food waste reduction and hunger relief, with a drive to contribute to the success of Sharing Excess.

Physical Requirements:

• Equipment: Experience with pallet jacks and forklifts is preferred for handling produce and inventory.
• Lifting: Must be able to lift up to 50 pounds regularly.
• Movement: Ability to stand for long periods and perform repetitive movements (bending, lifting, carrying items).
• Work Environment: Expected to be on-site at the Wholesale Produce Market

Compensation:

Compensation for this role is paid hourly, starting at $24 per hour. As a full-time team member, you’ll enjoy:

• Paid Health Insurance after 90 days
• Paid Time Off to recharge and take care of yourself
• And more!

Work Schedule:

• Monday to Friday, 7:30am-4:00pm (market dependant)
• Occasional flexibility required for early mornings or later evenings as needed.

Note: This job description is not designed to cover all activities, duties, or responsibilities required for this role. Duties may change or evolve as needed.

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Sharing Excess

is an equal opportunity employer and values diversity in our workforce. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.