Professional Secretary I, 10.5 mos at SchoolSpring in Davenport, IA

Summary: Davenport Community School District operates public schools and supports students, families, and staff in the Davenport, Iowa area. The Professional Secretary I will provide front-office reception, telephone, clerical, scheduling, registration, student records, communication, and administrative support at West High.

Responsibilities:
- Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel
- Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages
- Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested
- Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)
- Greet families new to West, assist counselors and Administration
- Assist offices with mass mailings, report card distribution, and schedule distribution
- Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website
- Enter student discipline data into Infinite Campus
- Assist with and monitor and/or enter student information into Campus for the purpose of RTI block
- Prepare mail for pick up
- Assist with registration duties. Wait on parents/guardians
- In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty
- Assist with all end-of-year office functions
- Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)
- Start-up, shut down, securing of office and machines on a regular basis
- Assist all other secretaries in the building when needed
- Other duties as assigned by Principal & Associate Principals

Required Qualifications:
- Excellent Attendance REQUIRED – must have an excellent attendance record
- Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus
- Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
- Ability to hear and understand speech at normal levels in person and/or on the telephone
- Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
- Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

Preferred Qualifications:
- Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate
- Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information
- Must be a team member and have good communication skills, both oral and written
- Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally
- Flexibility in meeting the needs of students and the school
- Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers

Required Skills: Microsoft Word, Microsoft Excel, Infinite Campus, Microsoft Outlook, AESOP