Job # 26061 - Secretary (Front Office) -… at SchoolSpring · Lebanon

Summary: Seven Oak Middle School, part of Lebanon Community School District 9, is seeking a full-time Front Office Secretary. The role provides secretarial, clerical, record-keeping, receptionist, and organizational support to the school or district office, including document preparation, mail distribution, database maintenance, equipment operation, and assistance to students, parents, staff, and community members.

Responsibilities:
- Assists the Executive Secretary, Administrative Assistant, or Office Manager as needed
- Prepares documents, including memos, letters, reports, forms, etc. from dictation, rough draft, or by directive
- Receives, sorts, and distributes mail
- Receives telephone calls and serves as a receptionist, giving related information as necessary
- Creates and maintains files and database systems information in areas of responsibility
- Performs record-keeping tasks as assigned
- Operates computers, calculators, copy machines, fax machines, and other office equipment
- Supervises the health and/or detention room as required
- Understands, interprets, and follows instructions accurately
- Assists parents and community members as needed
- Attends training sessions and secretarial meetings as directed
- Works harmoniously with others and communicates effectively (both orally and in writing) with students, parents, and staff
- Operates a computer and views a computer screen for prolonged periods of time
- Frequent and prolonged talking/hearing conversations

Required Qualifications:
- High school diploma or equivalent
- Criminal history clearance
- Demonstrated basic skills through a local academic assessment
- Demonstrated secretarial skills as evidenced by district skills assessment

Required Skills: Secretarial Skills