Administrative Assistant at SchoolSpring in Port Charlotte, FL

Summary: Charlotte County Public Schools is seeking an Administrative Assistant to serve as the County Office Front Desk Receptionist. The role involves managing office tasks, maintaining records, and providing support to staff and visitors.

Responsibilities:
- Use various software programs as related to job function
- Prescribes duties to and monitors the work of clerical office personnel as directed by the appropriate administrator
- Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by other established classifications
- Develops and maintains appropriate record-keeping systems
- Maintains databases as needed and, specific to the work setting and content
- Processes incoming correspondence as instructed
- Clears files at designated intervals. Orders and maintains supplies as needed
- Locates, removes, transfers, and distributes requested information’ keeps records of materials transferred/distributed/removed
- Computes data from listings, reports, or other records; assembles data in appropriate form for use in completing required reports
- Carries out inventories where applicable
- Types letters, memoranda, reports, statements, and other materials from copy or rough draft
- Prepares and processes purchase orders
- Operates office machines as required
- Verifies work for accuracy
- Drafts routine correspondence and reports as directed
- Schedules meetings and assists in preparing meeting materials
- Maintains a schedule of appointments and events
- Arranges for conferences and meetings as requested by the immediate supervisor
- Performs any bookkeeping and other related tasks associated with the position
- Welcomes visitors and arranges for their comfort; screens unexpected callers in accordance with pre-determined policy
- Sorts and distributes mail
- Screens and refers office calls; takes telephone messages
- Cross-trains co-workers in job-related responsibilities
- Completes required tasks associated with job posting, intake, hiring, evaluation, work hours, worker’s compensation, and personal leaves associated with human resource- and payroll functions
- Works under minimum supervision using standardized practices
- Performs other job-related functions consistent with the job goal

Required Qualifications:
- High school diploma or equivalent
- A combination of training and experience, which provides a working knowledge of office procedures, software technology, and practice

Preferred Qualifications:
- Computer Knowledge and experience

Required Skills: Office procedures, Computer knowledge, Record-keeping systems, Database maintenance, Purchase order processing, Bookkeeping, Operating office machines, Scheduling meetings

Benefits: Robust employee benefits offering with access to plan options for supplemental and options plans, Onsite Wellness Center, No-cost preventative care, Low-cost acute care appointments, Behavioral health services, Prescription dispensing for select prescriptions at no additional cost, Benefits eligibility will be determined and communicated to new hires during the onboarding process