Executive and Board Coordinator at School of… · New York

Organization Overview

The School of American Ballet (SAB) at Lincoln Center, founded by George Balanchine and Lincoln Kirstein, is the preeminent ballet school in the country. Our mission is to train professional dancers for careers in classical ballet. We provide the resources for a diverse pool of students to train at the highest level – with 15-25 a year going on to dance for New York City Ballet, our official but independent ballet company, and other major ballet companies worldwide. SAB has a far-reaching impact on the art form and enriches the lives of each student who comes through its doors, over 800 annually, ages 6 to 18. SAB has approximately 90 part- and full-time employees and an operating budget of $17 million. In the 2025-2026 school year, administrative employees are expected to work in person 4 days per week and may telecommute one day per work week.

Position Summary

The Executive and Board Coordinator provides high-level administrative, operational, and project coordination support to the Executive Director and Director of People and Culture while serving as the primary administrative liaison to SAB's Board of Directors. This position plays a critical role in ensuring the efficient operation of the Executive Office by coordinating Board governance activities, executive communications, organizational initiatives, facilities operations, and cross-functional projects that support the School's mission.

Success in this role requires exceptional organizational and project management skills, sound judgment, professionalism, discretion in handling confidential information, outstanding communication skills, and the ability to manage multiple competing priorities in a fast-paced, mission-driven environment.

This is a full-time, non-exempt position reporting jointly to the Executive Director and the Director of People and Culture.

Essential Responsibilities

Executive Administration

• Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, some travel arrangements, and preparation of reports and presentations.
• Manage confidential information and maintain accurate executive records and documentation.
• Coordinate Executive Office budgets, expense reporting, invoices, and financial records.
• Anticipate administrative needs and recommend process improvements that increase operational efficiency.

Board Liaison

• Serve as the primary administrative liaison for the Board of Directors and Board Committees.
• Coordinate all Board meetings and select Committee meetings, including scheduling, agendas, materials, meeting logistics, minutes, and follow-up communications.
• Maintain Board records, governance documents, orientation materials, and historical archives.
• Coordinate Board engagement activities, including special events, performances, and donor-related functions.

People & Culture Coordination

• Provide administrative and project coordination support to the Director of People and Culture.
• Coordinate employee engagement initiatives, internal and external volunteer groups/committees, and organizational culture projects.
• Coordinate the National Visiting Fellows Program, alumni outreach initiatives, and teacher workshops, including project timelines, logistics, and communications.
• Support departmental budgeting, expense reporting, and special projects.

Operations & Facilities Coordination

• Coordinate facility maintenance requests, operational projects, and external vendors for offices, studios, and the Artistic Health and Wellness Student Center in partnership with the Chief Operating Officer.
• Serve as the primary point of coordination with Lincoln Center Facilities, Security, and other operational partners for weekly operational requests and event logistics.
• Coordinate emergency preparedness activities, including fire drills, safety documentation, and related compliance efforts.
• Support annual building maintenance projects and operational planning.

Cross-Functional Leadership

• Build collaborative relationships across departments to ensure efficient communication and execution of organizational priorities.
• Provide exceptional customer service to employees, Board members, faculty, students, alumni, donors, and external partners.
• Coordinate cross-functional projects and perform additional duties as assigned in support of the School's mission.

Disclaimer

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may be modified as organizational needs evolve.

Education & Experience

• Bachelor's degree preferred.
• Three to five years of progressively responsible administrative, executive support, or operations experience.
• Experience supporting senior leadership, Boards of Directors, or nonprofit organizations preferred.
• Experience in the performing arts, education, or nonprofit sector is highly desirable.

Knowledge, Skills & Competencies

The successful candidate demonstrates:

• Exceptional organizational and project management skills.
• Excellent written and verbal communication.
• Strong attention to detail and follow-through.
• Professional judgment and discretion when handling confidential information.
• Ability to manage multiple priorities independently.
• Collaborative interpersonal skills with individuals from diverse backgrounds.
• Proficiency in Microsoft Office 365 and virtual collaboration platforms.

Work Schedule and Physical Requirements

This is a full-time, non-exempt position. Occasional evening and weekend hours are required to support Board meetings, performances, donor events, and other School activities. The position requires prolonged computer use, movement throughout office and studio spaces, and the ability to lift up to 20 pounds when preparing meetings or events.

SAB offers a superior benefit package, including full health benefits, four weeks of vacation (plus two holiday weeks in December), and generous retirement savings benefits.

The School of American Ballet is an Equal Opportunity Employer. Diverse candidates are encouraged to apply.

The annual salary range for this position is $58,000-$60,000.