Senior Executive Events Event Manager… at Sb Hr… · Hyderabad

About the Role

We are looking for an experienced and result-oriented Senior Executive / Event Manager to independently manage end-to-end execution of corporate events. The ideal candidate should have a strong background in corporate event management, vendor management, budgeting, client servicing, and on-ground execution. The role demands excellent planning, coordination, problem-solving, and leadership skills to ensure flawless event delivery while maintaining profitability and client satisfaction.

Key Responsibilities

1. Event Planning & Execution

• Manage end-to-end execution of corporate events, conferences, product launches, annual meetings, town halls, dealer meets, award functions, exhibitions, employee engagement activities, and activations.
• Develop detailed event execution plans, timelines, checklists, and deployment plans.
• Coordinate all event logistics from planning through successful completion.
• Ensure events are delivered on time, within scope, quality standards, and approved budgets.

2. Client Management

• Act as the primary point of contact for clients during project execution.
• Understand client objectives and translate them into effective event execution plans.
• Conduct client meetings, site visits, and pre-event briefings.
• Maintain excellent client relationships and ensure high customer satisfaction.

3. Vendor & Production Management

• Identify, negotiate, and manage vendors including fabrication, branding, AV, sound, lighting, dcor, printing, logistics, manpower, and entertainment.
• Ensure quality deliverables from vendors within committed timelines.
• Coordinate with production teams for seamless event execution.
• Verify vendor bills and ensure compliance with company processes.

4. Budget & Cost Control

• Prepare event budgets and monitor project costs.
• Ensure profitability by controlling expenses and avoiding cost overruns.
• Track project expenses against approved budgets.
• Support commercial closure and reconciliation after event completion.

5. Event Operations

• Conduct venue inspections and feasibility assessments.
• Prepare event schedules, production timelines, and manpower deployment plans.
• Coordinate travel, accommodation, transportation, permissions, and logistics wherever applicable.
• Manage registrations and guest management for corporate events.
• Handle last-minute changes effectively while maintaining service quality.

6. Team Coordination

• Lead and coordinate internal teams, freelancers, promoters, and vendors.
• Assign responsibilities and monitor execution during events.
• Mentor junior event executives and support team development.
• Ensure effective communication among all stakeholders.

7. Documentation & Reporting

• Prepare project briefs, MOMs, event reports, and closure reports.
• Maintain vendor database, project documentation, and event records.
• Submit post-event reports highlighting achievements, challenges, client feedback, and learnings.
• Ensure all event documentation complies with company SOPs and quality standards.

Desired Candidate Profile

Education

• Bachelor's Degree in Event Management, Hospitality, Business Administration, Marketing, or any relevant discipline.
• Certification in Event Management is an added advantage.

Experience

• 58 years of relevant experience in corporate event management.
• Experience with an event management agency is mandatory.
• Proven experience in independently handling large-scale corporate events.

Technical Skills

• Event budgeting and costing
• Vendor negotiation and management
• Client servicing
• Production coordination
• Venue management
• MS Excel, Word, PowerPoint
• Google Workspace
• Event documentation and reporting

Key Competencies

• Excellent communication and presentation skills
• Strong project management abilities
• Leadership and team management
• Negotiation skills
• Time management
• Decision-making under pressure
• Problem-solving and crisis management
• Attention to detail
• Customer-focused approach
• Commercial awareness

Preferred Industry Experience

• Corporate Event Management Companies
• MICE
• Brand Activation Agencies
• BTL Marketing Agencies
• Experiential Marketing
• Exhibitions & Conferences

Travel Requirement

• Willingness to travel extensively across India and work on weekends, holidays, or extended hours based on event schedules.

Preferred Candidate

• Highly organized and execution-focused professional.
• Strong network of vendors across production, fabrication, AV, and event services.
• Ability to independently manage multiple projects simultaneously.
• Comfortable working in a fast-paced, deadline-driven environment.
• Passionate about delivering exceptional corporate event experiences.Role & responsibilities

Preferred candidate profile