Finance Assistant - Ogoja at Save the… · Nigeria

As part of the Finance team, the Finance Assistant will support the effective implementation of financial management processes in the Ogoja Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration in accordance with Save the Children International policies and procedures. He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

TITLE: Finance Assistant TEAM/PROGRAMME: LOCATION: Ogoja, Nigeria GRADE: 5 CONTRACT LENGTH: 6 Months

CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

As part of the Finance team, the Finance Assistant will support the effective implementation of financial management processes in the Ogoja Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration in accordance with Save the Children International policies and procedures.

He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Officer

Staff reporting to this post: None

Role Dimensions: Relates with bank and tax authorities, processes financial transactions, payment requests, and expense claims in accordance with organizational policies and donor requirements

KEY AREAS OF ACCOUNTABILITY :

Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/

• Finance and taking them to approved signatories for signing

• Perform monthly Bank Reconciliation

• Perform bank-related activities, picking up monthly bank statements.

• Support in the payments of participants and other beneficiaries.

• Requesting and Collection of the Finance unit office stationery and consumables from the admin office for day-to-day business activities.

• Reconciling and matching of transactions on the system on a weekly basis.

• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions.

• Daily update and maintenance of the manual cash book

• Conduct weekly and month-end cash counts

Archiving Financial Documents:

• Ensure all payment and journal vouchers are electronically archived on a monthly basis.

• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.

• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.

• Produce soft/scanned copies of documents for retention purposes.

• Keep a standard record of document retrieval and return log

• Verify all transactions and ensure that the relevant supporting documents have been filed

• Maintain a filing system for all transactions

• Support in maintaining the soft copy archiving system

S2P/Accounts Payable Role:

• Cashier

• Bi-weekly payment run

• Support in the payments of participants and other beneficiaries.

• Processing of partner payments

Other Supports:

• Support during audits to retrieve selected samples a week before the commencement of any audit exercise

• Return all vouchers to their appropriate box files after the conclusion of any audit exercise

• Support in the verification of all assets

• Assist during audit to retrieve all relevant documents for audit exercise

• Any other duties assigned by the supervisor or line manager

Safeguarding

Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

BEHAVIOURS (Values in Practice) Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition:

• Hets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale. Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to. Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks. Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity QUALIFICATIONS

Education

• HND/BSc/BCom in Accounting

• Professional qualification (ACA, CNA, CITN, etc) – added advantage

EXPERIENCE AND SKILLS

• Minimum of 1 year of experience in finance or accounting.

• Proficient in the use of Agresso FMS and ProSave

• Experience working with NGOs or international development organizations

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Good understanding of financial procedures and record keeping.

• Strong organizational and filing skills.

• Attention to detail and accuracy

• Ability to work under pressure and meet deadlines.

• Strong communication and interpersonal skills. Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About the Company

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.