Finance Officer at Save the Children in Philippines

Finance Officer

Location: Philippines

At Save the Children Philippines, we attract passionate individuals committed to creating a brighter future for Filipino children. Together, we leverage our expertise in child rights, humanitarian response, and development to drive lasting change. By collaborating with communities, government, and partners, we deliver innovative programs that empower children and build resilient societies.

The Finance Officer is responsible for managing the financial operations of the assigned projects and will ensure that transactions are in accordance with donor policies and internal finance policies and procedures. The Finance Officer will be mainly responsible for BvA review, spending analysis of the Project grant, monthly gap analysis (staffing and non-staffing support costs, budget proposal, donor report preparation, and any other budgetary tasks. S/he will also develop and finalize financial reports for submission internally and to the donor. S/he will also provide technical support to the sub-award partners in terms of compliance with donor’s financial management reporting.

Key Responsibility Area

Project Budget Management

• Provide monthly BvA and general ledger extract for submission to the budget holder.
• Lead the monthly BvA review during the monthly meetings, and as may be scheduled.
• Analyze on a monthly basis the spending gaps for consolidation of the Financial Project Manager.
• Review budget structure in the fund summary and confirm that requirements for reporting are clear and agreed with Donor.
• Assist in the calibration of budget forecast.
• Assist the Project Manager and/or Budget Holder in the revision of budget as may be needed following possible revision in the program design and in accordance with the donor and SCP guidelines.
• Take equal responsibility for the various fund requests ensuring all funds are claimed from members accuratelyand within tight deadlines.

Donor Compliance and Reporting

• Provide financial report and information on the status of the project grant and ensure timely submission of quality and donor compliance financial report.
• Preparation of required donor financial reports and related attachments (e.g. general ledger). Ensure adherence to donor requirements and procedures as outlines in the MOA and closely coordinate with partners in the submission of financial reports for review of the Budget Coordinator.
• Manage Finance Report Tracker of the project grant based on Awards Financial Report schedule for the month, quarter, and for the year ensuring that all Financial Reports are submitted on time and endorse approved Financial Report to Award/s for Donor submission, Prepare and Submit Awards Financial Close-out checklist for the project grant.

Partnership Management

• Support in the capacity building of partners, budget management, in partner financial reporting, and other finance required outputs.
• Responsible for ensuring accuracy and timely submission of partner donor reports as agreed in the sub-award agreement.
• Coordination the development/amendment of budget proposals of sub-grant/award partners.
• Support in the kick-off meetings with partners
• Monitor all partner liquidation and documentation
• Conduct regular partner visit to safeguard the interest of SCP and donors
• Assist the Partnership Finance Assistant in the preparation of Quarterly Partnership Financial Dashboard. This contains snapshots of the Partners’ spending and status of liquidation, key issues noted as of the quarter cut-off.
• Lead in the presentation during Annual and Midyear Partnership Review.

Health, safety, security and risk management

• Be a role model for safety and security and comply with all workplace safety policy, procedure, work instructions and training
• Act safely at all times
• Report all incidents, injuries and potential hazards in a timely manner
• Participate in, and contribute to, health and safety awareness and improvements
• Be aware of, document and manage the risks associated with your team’s programs and workplaces and ensure appropriate elimination or mitigation measures are applied

Leadership/people management roles must include:

• Ensure staff have completed all required training and have up-to-date background and working with children checks
• Lead and promote a culture of strong governance promoting employee health, safety and security and operational risk management
• Show leadership towards health and safety awareness and improvements

Additional health and safety requirements for roles with potential physical, psychological and/or safety and security risks:

• The role holder is required to carry out the duties in accordance with SCP Health and Safety policies and procedures.

Child protection and safeguarding requirements

All roles must include:

• Maintain a child safe environment at the workplace and safeguard children’s rights, acting in the best interests of children at all times
• Comply with the Child Safeguarding Policy & Code of Conduct
• Demonstrate the highest standards of behaviour towards children in both your private and professional life
• Never abuse the position of trust that comes with being a part of the Save the Children family
• Maintain a safe and positive relationship at all times when working with children and young people
• Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

Leadership/people management roles must include:

• Ensure staff have completed background checks and are trained in child safeguarding in line with organisational and program requirements

EXPERIENCE AND QUALIFICATIONS:

It takes all types of people to do the challenging work we do. Here are some of the specific skills and experiences you’ll bring in this role:

Essential skills, knowledge or experience

• Excellent analytical skills – the ability to analyze complex financial data and design and produce effective management information
• Excellent understanding of grants management and financial systems and procedure.
• Experience in a digital environment and knowledge in the use of accounting packages (i.e. Agresso)

Desirable skills, knowledge or experience

• Strong communication and interpersonal skills; written and verbal fluency in English
• Ability to adjust and work on tight deadlines
• Can work well in a team setting and can work collaboratively in finding solutions that will benefit the collective
• With strong personal and work ethics
• Politically, culturally and gender sensitive, with qualities of patience, tact and diplomacy
• Willing to travel to any part of the country as needed for the Project and maybe requested by Save the Children Philippines for its humanitarian response
• Sensitive to issues affecting children and committed to the values, mission and principles of Save the Children.

Required education and qualifications (certifications, licenses, accreditations, etc.)

• Graduate of Accounting, preferably CPA
• At least 5-7 years of experience in finance department, 3 years of which from an international organization or non-profit sector.
  
  
  

• Save the Children operates in a full-spectrum programming. This means that the organization implements its programs in both development and humanitarian. All staff may be requested to support a humanitarian response, as the need arises.
• Work officially starts at 8:30 AM and ends at 5:30 PM. Save the Children Philippines (SCP) follows a five (5)-day, 40-hour hybrid work week schedule.
• Save the Children Philippines is an Equal Opportunity Employer.