Finance Assistant at Save the Children in Ukraine, Ukraine

ROLE PURPOSE: The Finance Assistant is responsible for daily financial operations of Save the Children International Ukraine East Area Office, Dnipro. Finance Manual, resolving queries promptly, and maintaining good working

relationships with staff and suppliers.

ROLE PURPOSE:

The Finance Assistant is responsible for daily financial operations of Save the Children International Ukraine East Area Office, Dnipro. Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers.

KEY AREAS OF ACCOUNTABILITY:

• Maintain complete books of accounts, as per Save the Children International SCI-Ukraine CO Finance Manual.
• Prepare Bank and cash General Ledger and Cash Offline Spreadsheet (GLACOS), financial data entry on daily basis with trackers.
• Ensure that all payments are properly coded to record against active Awards and complete authorization of respective Budget Holder as per SCI-Ukraine Scheme of Delegation.
• Ensure that all program implementation activities require direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safeguarded by segregation of duty.
• Assist FC to strengthen internal controls & internal controls environment.
• Ensure appropriate segregation of duties for each & every financial management task.
• On monthly basis follow-up prepayments (like rent, Internet service……etc.) and manage schedule on Financial Management system FMS.
• Ensure that monthly bank reconciliations for all Bank accounts are prepared on regularly basis.
• Assist FC in tracking of all balance sheets accounts on monthly basis and at the end of each award.
• Maintain Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS).
• Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
• Monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safeguard SCI- cash from assessed / known risks.
• Assist FC during Internal & external audit, donor specific audit, any authorized third-party review of financial records.
• Assist FC in Submit all Internal & external financial reports in a timely manner.
• Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
• Ensure that reporting position to this post fully comply with SCI-Ukraine policy & procedures and arrange on / off job trainings to grow skills in the Field of financial management.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
• Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement

QUALIFICATIONS :

• Bachelor degree in Finance or Accounting.

EXPERIENCE AND SKILLS

Essential

• Previous 1-2 years financial management experience with good numeracy skills.
• Experience of working in a multi-currency environment.
• Ability to work quickly and accurately and attention to detail especially under pressure
• Good MS Excel and analytical skills, ability to work with large amounts of data.
• Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
• Good communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
• An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting and maintain good working relationships
• Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
• Commitment to Save the Children values

Desirable

• Knowledge any other automated financial system
• Good/average written and oral English proficiency
• Experience of working for emergency responses.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Save the Children is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent and serve children better.  Therefore, all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI Safeguarding and Respect and Dignity policies.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Preventing Fraud, Bribery and Corruption

The role holder shall perform the necessary duties in accordance to Counter-fraud, Bribery & Corruption Policy and keep any activity during performance of duties free from any instance of fraud, bribery, theft, and corruption.