| Integration |
- Coordinate fully with National Center of Documentation to achieve common goals related to documents archiving and protection
- Provide related documents by archiving, scanning, sorting, coding, saving and maintenance of canter data according to rules and regulations of documentation plans and instructions
- Follow up on documents and information to respective users according to required plans
- Coordinate with respective departments of the National Center of Documentation to provide the required training to working professionals in the field
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| Documentation |
- Assist in developing, documenting, or maintaining standards, best practices, or system usage procedures
- Coordinate efforts associated with the preparation of regulatory documents or submissions
- Prepare of additional information or responses as requested by regulatory agencies
- Coordinate, prepare, or review regulatory submissions for domestic or international projects
- Prepare or maintain technical files as necessary to obtain and sustain product approval
- Interpret regulatory rules or rule changes and ensure that they are communicated through corporate policies and procedures
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| Administrative Communication |
- Schedule appointments and events with concerned parties and update the immediate superior’s calendar accordingly
- Prepare official letters, memos, internal / external communication for both internal and external parties
- Provide specialized administrative and support services for the Immediate Superior
- Coordinate the flow of information and incoming correspondence as per the priority guidelines set by the Immediate Superior
- Follow up on Documentation received from external parties
- Assist in establishing the filing system (Library) for hard copy and electronic copy
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| Archiving |
- Follow the procedures of the archiving system to document all laws, legislation, regulations, decisions, documents, and procedures, and classify them according to the archiving policy and procedures manual of the archiving system.
- Prepare periodic statistical reports for the system.
- Monitor the archiving system on a regular and continuous basis, work to organize it effectively, and ensure that appropriate means of protection are provided
- Assist in the implementation of all awareness programs related to the importance of information, and ways to use the institutional archiving system.
- Coordinating with the concerned departments and regularly follow up to check and update the documents related to them, and their compatibility with the policy of keeping documents and their conformity with the preservation system.
- Maintain confidentiality about sensitive information and archive them according to company’s document preservation policy.
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| Policies, Processes and Procedures |
- Work as a team to provide Support in monitoring day-today activities to ensure compliance with stipulated policies and procedures
- Contribute to the identification of opportunities for continuous improvement of systems and processes considering leading practices, changes in business environment, cost reduction and productivity improvement
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