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Administrative Assistant - Engineering… at Sargent & Lundy · Chicago
Skills
Job Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
- Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
- Clerical support including mailing, scanning, faxing and copying to management
- Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
- Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
- Gather the appropriate information to generate reports for the projects you have been assigned
- Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
- Coordinate office space needs
- Assist with time entry and prepare expense reports for approval
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
- This position requires a high school diploma (or equivalent) and one year of administrative experience.
- Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
- Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
- Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
- Some college level education in fields such as English, Writing or Journalism.
- Experience working in the Engineering and/or power industry field.
- Hold a Notary License
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
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Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.