Payroll Associate II at Ryder in Kitchener, Ontario, CA

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Job Description:

About Ryder

For almost 100 years, Ryder has provided customers around the world with integrated transportation, logistics, and supply chain management solutions that enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history of investing in our employees and providing a collaborative team-based culture that encourages growth across all levels and positions.

We are a Fortune 500 company with 800+ locations and over 40,000 employees across the US and Canada! Employee satisfaction is part of our culture.

About the Job:

Type: Full time/ Permanent

Wage: $55,000 - $60,000 based on experience

Shifts: Monday to Friday, 10:00 AM - 6:00 PM

Flexibility required: Tuesdays may require extended hours based on business needs with potential shorter hours at the end of the week.

Location: Remote, Canada

Requirements: Must be based in Canada and experience supporting Canadian payroll operations required

Why Ryder?

• 10 days of Paid Time Off upon hire
• Excellent benefits package after 30 days (Medical, Dental & Vision)
• Retirement Benefits including Defined Contribution Pension Plan (DCPP), Group Registered Retirement Savings Plan (RRSP) and Deferred Profit-Sharing Plan (DPSP)
• Employee discount of 15% on Ryder stock
• A safe, friendly and respectful work environment
• Recognized by Forbes as one of Canada's Best Employers in 2025

SUMMARY Compile and record employee time and payroll data for weekly payroll cycle. May compute and post wages and deductions, or manual prepare paychecks

ESSENTIAL FUNCTIONS Payroll Functions:

• Responsible for the importing, balancing, and timely processing of weekly payroll via the various payroll time keeping systems
• Verify received payroll data for accuracy, compliance and approvals; inform managers of any discrepancies which needs further clarification, adjustment, or approval
• Reconcile and balance weekly processed payroll against payroll registers
• Ensure internal payroll controls are adhered to - this includes, but is not limited to adhering to Ryder Internal Audit processes; where applicable, validating that overtime is being calculated properly; reviewing audit reports and researching high overtime hours; validating payroll batch files transferred between systems balance
• Assist managers, employees, HR and locations with inquiries related to payroll
• Perform payroll output verification and processing for weekly payroll cycle, which includes balancing the processed payroll, running various reports for distribution, preparing mail couriers to the locations and updating of internal departmental spreadsheets.
• Track employee vacation accruals; process weekly vacation requests by recording of vacation days, confirming time is available and calculation of vacation earnings payout.
• Follow up with location managers to sort out discrepancies.
• Assist with special projects and backup for the other payroll cycles, as required

ADDITIONAL RESPONSIBILITIES Performs other duties as assigned

EDUCATION

• H.S. diploma/GED
• Vocational/Professional diploma in accounting related studies preferred.
• Vocational/Professional diploma in Payroll Compliance
• Payroll certification through the National Payroll Institute (PCP/PLP) preferred

EXPERIENCE

• One (1) year or more experience with payroll working knowledge
• One (1) year or more experience in payroll processing for 1000+ employees preferred
• 0 to One (1) year experience with multi-provincial payroll preferred
• 0 to One (1) year experience in customer service preferred

SKILLS

Ability to quickly respond to changing assignments, work settings and priorities. Multi tasking & dealing with ambiguity. Demonstrates problem solving skills. Proficient in English written and verbal communication skills. Proficient in French written and verbal communication skills. (preferred) Ability to listen, write, and speak effectively. Inform, explain, and give instructions. Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors). Ability to maintain confidential information. Demonstrates a high level of accuracy, even under pressure. Detailed oriented with excellent follow-up practices. Ability to work independently and as a member of a team.

KNOWLEDGE

Excellent knowledge of MS Office, Word, Excel, Outlook.; intermediate level. Strong knowledge of payroll practices; intermediate level. Working knowledge of Workday, HR/Payroll systems; Basic level required; intermediate level; preferred.

LICENSES Other Payroll Compliance Practitioner (Upon Hire, preferred).

TRAVEL None

Job Category Payroll

This posting is for an existing vacancy.

Our Culture & Commitment:

At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety.

Your Voice. Your Success. The Future We Build Together.

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type: Salaried

Minimum Pay Range: $55,000

Maximum Pay Range: $65,000

Ryder is an Equal Opportunity Employer:

We value Diversity and Inclusion in the workplace and encourage all qualified candidates to apply including women, visible minorities, aboriginals and persons with disabilities.

In accordance with our commitment to diversity and inclusion, Ryder welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment, selection, and assessment process. Should you require an accommodation, please inform the Human Resources representative of the nature of the accommodation requested so that we may discuss your needs with you. If you require assistance in order to apply, please contact us at 888-957-9337.

Authorization to Work in Canada:

As part of our commitment to compliance with employment and immigration laws, all applicants must have valid legal authorization to work in Canada. Maintaining this authorization is the responsibility of every employee and is a condition of continued employment.

Security Notice for Applicants:

Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through http://www.ryder.com/en-ca/careers.

Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com.

Current Employees:

If you are a current employee at Ryder, please click here to log in to Workday to apply using the internal application process.

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