Human Resources Coordinator at Ryan Companies US, Inc. in Minneapolis

Summary: Ryan Companies US, Inc. is a well-established firm offering comprehensive commercial real estate solutions. They are seeking a Human Resources Coordinator to deliver exceptional HR support, manage inquiries, and coordinate hiring and onboarding processes. Responsibilities: - Serve as the first point of contact for all HR-related inquiries, demonstrating a deep understanding of company policies, procedures, and benefits - Manage the Human Resources inbox ensuring HR responds in a timely manner - Collaborate with HR subject matter experts and update HR JIRA tickets - Maintain learning content in Workday Learning including courses and curricula - Assist team members with technical or access related issues related to Workday – escalating to HR subject matter expert as needed - Coordinate interview scheduling for quick hire, complex and executive candidates - Coordinate SKS assessment for candidates - Facilitate pre-employment screening process - Manage I9 verifications - Coordinate with Technology for new hire requests that require quick turnaround - Liaise with Technology and regional/sector onboarding leads for new hire needs - Coordinate with candidates all relevant and needed information to finalize hiring process - Coordinate involuntary terminations with Employee Relations Specialist - Process voluntary terminations in collaboration with HR Business Partner - Initiate and conduct non-complex exit interviews - Facilitate retirement recognition - Partner with Payroll and Benefits to inform of benefits options at departure - Coordinate and schedule HR Events, including but not limited to intern events, HR Team meetings, and training sessions - Coordinate and partner with regional offices for career fairs including registration and logistics - Assist with the summer internship program including data management, logistics, and welcome gifts - Liaise with Technology Support Center for tech support for all HR events/trainings and coordinate A/V testing - Maintain accurate and up-to-date records of all interactions and inquiries in Workday and other HR systems. Ensure compliance with federal and state data privacy - Process one-time payments in Workday as needed - Run team member reports from Workday as requested - Partner with each HR function to maintain the shared HR calendar – publish updates to full HR team on a regular cadence - Partner with each HR function and Marketing to create and send necessary HR communications from the HR email inbox - Process HR invoices and assist tracking expense in the HR budget - Monitor AllVoices (Ryan’s employee hotline) and partner with Employee Relations to resolve any issues - Fulfill personnel file requests in accordance with state laws - Maintain personnel files including loading team member documents to electronic files - Respond to simple unemployment claims and escalate as needed - Manage milestone anniversary recognition program - Coordinate the annual Excellence awards program and the annual Jim Ryan award program - Provide backup for Total Rewards team on leaves of absence - Draft basic promotion and job change memos as needed Required Qualifications: - 1+ years' proven experience with human relations - 2+ years' experience in a corporate office environment - Administrative experience, preferably supporting the HR function - Strong critical thinking skills - Committed to confidentiality: can be trusted with highly sensitive and confidential information - Proficient in Microsoft Office products including Outlook, Word, PowerPoint, and Excel Preferred Qualifications: - Four-year college degree preferred Required Skills: Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Workday, JIRA Benefits: Competitive Salary, Medical, Dental and Vision Benefits, Retirement and Savings Benefits, Flexible Spending and Health Savings Accounts, Life Insurance, Short-Term and Long-Term Disability, Educational Assistance, Paid Time Off (PTO), Employee Assistance and Wellness Programs, Parenting Benefits, Employee Discount Programs, Pet insurance, Ryan Foundation – charitable matching funds, Paid Time for Volunteer Events