Talent Operations Coordinator at Rundoo in Philippines

ABOUT RUNDOO ℹ️ Our mission is to empower independent supply stores with best-in-class technology. Think of your local hardware store or mom-and-pop nursery—these are our clients. From paint to lumber to flooring, over 200,000 such stores across the country sell over $1T of building materials annually using outdated, on-premises systems. We’re aiming to help them modernize so that they can continue to thrive. Backed by leading investors including Bessemer and CRV, we've raised $18M across three rounds and are growing quickly. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry. RESPONSIBILITIES 1. INTERVIEW COORDINATION - Coordinate and schedule both on-site and virtual interviews in partnership with recruiters, hiring managers, and candidates - Own candidate logistics end-to-end: confirm interview details, send calendar invites, prepare briefing materials, and manage day-of coordination (room bookings, virtual links) - Communicate proactively with candidates to ensure a warm, professional experience at every stage - Track and follow up on interview feedback, escalating when needed to keep pipelines moving 2. ATS MANAGEMENT (ASHBY) - Maintain and update the Ashby ATS: ensure candidate records are accurate and pipelines are clean and up to date - Build and manage job postings, ensuring role details are current and accurate - Own ATS configuration: stages, email templates, tags, and automation workflows - Pull recruiting reports and pipeline summaries for visibility into hiring progress - Maintain a request log for recurring and ad hoc reporting needs 3. ONBOARDING - Coordinate all pre-boarding and onboarding logistics for Philippine hires: document collection, statutory compliance (SSS, PhilHealth, Pag-IBIG), and BIR requirements - Prepare and manage onboarding documentation: employment contracts, NDAs, and other required paperwork - Procure, configure, and ship equipment prior to Day 1 - Facilitate first-day experience: welcome communications, system access coordination, and orientation scheduling - Maintain onboarding checklists and continuously improve processes 4. OFFBOARDING - Manage end-to-end offboarding process: exit documentation, equipment retrieval, system access revocation, and final pay coordination - Ensure compliance with Philippine labor laws: Certificate of Employment and government-mandated clearances - Coordinate or conduct exit interviews and surface insights to the People team - Maintain organized records of all completed offboarding cases 5. INTERNAL TALENT & ADMIN SUPPORT - Maintain organized talent documentation (Notion, Google Drive, etc.) - Support recruiters with candidate data management, scoring sheets, and spreadsheet upkeep - Monitor shared talent inboxes and ensure timely follow-through - Identify process gaps and recommend efficiency improvements - Support broader People team initiatives as needed WORK SCHEDULE - Tuesday to Saturday: 5:00 AM – 1:00 PM (Philippine Time) COMPENSATION - $800 per month ENGAGEMENT TYPE - Independent contractor role - Must be registered with the BIR as self-employed - Responsible for filing and paying own taxes - Standard employment benefits do not apply PERKS - Monthly team dinners (Alabang/BGC area) - Unlimited audiobooks via Libro.fm http://Libro.fm team subscription REQUIREMENTS 1. QUALIFICATIONS - Bachelor’s degree in Psychology, Human Resources, Business Administration, or related field - Based in Metro Manila or nearby provinces (Laguna, Rizal, Cavite, Bulacan) - Registered with the BIR as an independent contractor - Detail-oriented with high accuracy - Strong organizational and multitasking skills - Clear and professional communication skills - Self-directed and comfortable in a remote setup 2. TECHNICAL SKILLS - Proficient in Google Suite - Experience with Ashby or another ATS (preferred) - Familiarity with HR processes and Philippine compliance (advantage) - Comfortable working with and presenting data 3. SETUP REQUIREMENTS - Reliable personal computer or laptop - Stable internet connection for remote work and virtual meetings INTERVIEW PROCESS 1. Screening Call (20 minutes) An introductory call with Amanda to get to know each other and discuss your background at a high level. 2. Remote Interview (30 minutes) A video interview with Elena covering your experience, career aspirations, and alignment with our team's values and ways of working. 3. Take-Home Assignment (~1 hour) A practical task sent following the remote interview. This is an opportunity to demonstrate how you approach and work through real talent scenarios. 4. On-Site Interview (1 hour) An in-person interview with Amanda focused on how you think, adapt, and problem-solve in a fast-moving environment. 5. Reference Check We'll ask for two professional references who can speak to the quality and impact of your work. MEET THE TEAM - Amanda https://www.linkedin.com/in/amandamendiola888/ - Elena https://www.linkedin.com/in/elenastefanopol/ ABOUT OUR FOUNDERS 🌲 1. Andrew https://www.linkedin.com/in/beckman-andrew/ (CTO): studied computer science & humanities at Stanford; worked as a software engineer and head of engineering at Apple & Anova; danced with the SF ballet (where he met his wife)! 🩰 2. Nick https://www.linkedin.com/in/hershey-nick/ (CEO): studied math & computer science at Stanford; worked as a trader at Bridgewater & Citadel and as a PM at Google & Enigma; distantly related to the founder of the Hershey company 🍫 HOW WE'VE FUNDRAISED 💰 We've raised $18m across three rounds: 1. A $2m pre-seed led by Kent Bennett https://www.bvp.com/team/kent-bennett at Bessemer https://www.bvp.com/ with participation from Plug & Play, Quiet Capital, and Sequoia. 2. A $5m seed led by Caitlin Bolnick Rellas https://www.crv.com/team/caitlin-bolnick-rellas at CRV https://www.crv.com/. 3. An $11m series A led again by Bessemer and CRV.