Executive Assistant at Rugs USA in New York, NY

About RugsUSA

Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life -at any budget.

Position Overview

The Executive Assistant to the CEO/President & NYC Office Manager serves as a strategic time-multiplier for the CEO while anchoring the physical and operational footprint of RugsUSA’s New York City workspace. This dual-scope position manages high-stakes C-suite administrative workflows, acts as a cross-functional liaison for multi-brand teams and directly oversees NYC office operations. Additionally, this individual provides ad-hoc administrative and cross-site logistics support to the Cranbury, NJ facility, ensuring unified communication and operational alignment between both corporate hubs.

Essential Job Functions

• Manage the CEO/President’s complex calendar, priorities, and meeting cadence.
• Coordinate internal and external communications, including scheduling, follow-up, and correspondence.
• Prepare presentations, board materials, agendas, and meeting notes, and track action items to completion.
• Arrange executive travel, lodging, itineraries, and expense reports.
• Serve as a trusted liaison with senior leaders, board members, partners, and cross-functional teams.
• Support day-to-day office operations for the NYC workspace, including employee requests, access coordination, and general workplace needs.
• Help maintain alignment between the NYC office and the Cranbury, NJ facility through strong communication and logistics support.
• Assist with executive events, leadership meetings, and special projects as needed.

You Have

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.

• 5+ years of experience supporting executive leadership in retail, e-commerce, or another high-growth business environment.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Excellent written and verbal communication skills.

• Proven ability to handle confidential information with professionalism and discretion.

• Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

• Comfort using AI productivity tools and digital workflows to improve efficiency, organization, and output quality.

• Ability to manage multiple priorities, solve problems independently, and adapt quickly to changing needs.

• Willingness to travel locally between NYC and Cranbury, NJ, as needed

Your Life and Career at RugsUSA

• A culture that promotes a healthy work/life balance
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k)
• Exposure to career advancement opportunities across all departments
• Generous employee discount that can be used across our house of brands!