Staff Program Manager - Enterprise AI at Rubrik in Palo Alto, CA

About the team: The Enterprise AI team is Rubrik’s internal AI enablement engine. We evaluate where AI can make a real difference, build the platforms and patterns that make adoption easy, and help engineering teams across the organization work smarter and faster. We operate at the intersection of applied AI, distributed systems, and enterprise operations — our job is to make Rubrik more efficient, one AI-powered workflow at a time. This is a high-impact, high-autonomy team where you’ll work closely with engineering, product, and operations teams across Rubrik to bring AI capabilities to life. About the role: As the AI Program Manager on the Enterprise AI team, you’ll be the operational backbone that keeps Rubrik’s AI initiatives moving with clarity and velocity. You’ll own the program management function across all AI workstreams — coordinating cross-functional teams, managing the portfolio of AI pilots and deployments, tracking progress against business outcomes, and ensuring leadership has full visibility into execution status. You bring structure to ambiguity and turn strategic AI goals into delivered results. What you’ll do: Own AI program execution end-to-end — manage the portfolio of AI initiatives across Platform Engineering, Forward Deployed Engineering, Business Operations, and Global Support, ensuring projects move from concept to production on schedule. Drive cross-functional coordination — serve as the connective tissue between engineering, product, security, legal, finance, and business teams to remove blockers, align priorities, and maintain execution momentum. Build and maintain program infrastructure — establish project tracking, status reporting, RAID logs, and communication cadences that give leadership real-time visibility into AI program health. Manage stakeholder communications — prepare executive updates for SLT/ELT, run program reviews, and translate technical progress into business impact narratives. Support resource planning and allocation — partner with team leads to forecast capacity, manage contractor and vendor engagements, and ensure the right people are on the right workstreams. Facilitate AI adoption and rollout — coordinate the rollout of AI tools (Glean, Claude Code, Cowork) across the organization, including change management, training, and feedback loops. Track and report on business outcomes — define success metrics for AI programs, build tracking mechanisms, and ensure initiatives deliver measurable efficiency gains and ROI. Manage vendor and third-party relationships — coordinate with GSI partners and contractors, manage SOWs, and ensure third-party engagements align with program goals and timelines. Experience you'll need: 7+ years of program or project management experience in technology organizations, with at least 2 years managing AI, ML, or data platform programs. Proven track record managing complex, cross-functional programs with multiple concurrent workstreams and stakeholders. Strong executive communication skills — able to distill complex technical programs into clear status updates, risk assessments, and decision frameworks for leadership. Experience with program management tools and methodologies (Jira, Asana, or similar; Agile, SAFe, or hybrid frameworks). Hands-on experience managing vendor and contractor relationships, including SOW management, performance tracking, and budget oversight. Strong analytical skills — comfortable defining KPIs, building dashboards, and using data to drive program decisions. Experience with change management and enterprise tool rollouts — driving adoption across diverse teams with varying levels of technical maturity. Collaborative, low-ego operator who thrives in fast-paced environments with ambiguity and shifting priorities. Preferred qualifications: PMP, PgMP, or equivalent program management certification. Experience in enterprise SaaS or cybersecurity companies. Familiarity with AI development workflows, LLM ecosystems, and agent-based architectures. Experience managing FinOps or cost governance programs alongside technical delivery. Background in building PMO functions from scratch — establishing processes, templates, and cadences where none existed. Experience supporting global teams across US and India time zones. The minimum and maximum base salaries for this role are posted below; additionally, the role is eligible for bonus potential, equity and benefits. The range displayed reflects the minimum and maximum target for new hire salaries for the role based on U.S. location. Within the range, the salary offered will be determined by work location and additional factors, including job-related skills, experience, and relevant education or training. US Pay Range $194,600—$291,800 USD Join Us in Securing and Accelerating the World's AI Transformation Rubrik (RBRK), the Security and AI Operations Company, leads at the intersection of data protection, cyber resilience, and enterprise AI acceleration. Rubrik Security Cloud delivers complete cyber resilience by securing, monitoring, and recovering data, identities, and workloads across clouds. Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes. Linkedin | X (formerly Twitter) | Instagram | Rubrik.com Inclusion @ Rubrik At Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data. Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential. Our inclusion strategy focuses on three core areas of our business and culture: Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here. Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries. Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities. Equal Opportunity Employer/Veterans/Disabled Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. EEO IS THE LAW NOTIFICATION OF EMPLOYEE RIGHTS UNDER FEDERAL LABOR LAWS