Company Secretary (CS) at RPJ Holdings… · New Delhi

Company: RPJ Holdings (P) Ltd (promoter of Pathways World School, Gurgaon)

Job Title: Company Secretary (CS)

Location: Corporate Office on Commercial Tower Radisson, Mehrauli-Gurgaon Road, New Delhi - 110030, India.

Reports To: CFO and Promoter Directors

Role Overview

We are seeking a qualified and detail-oriented Company Secretary to manage the Groups company secretarial, statutory, governance, banking and financial compliance functions. The role will support the Board and Promoter Directors in maintaining robust corporate governance standards and ensuring full compliance with the Companies Act, Secretarial Standards, FEMA (where applicable), and other regulatory requirements. The position will work across multiple group entities, including private companies, LLPs, and trusts, and will play a key role in strengthening compliance systems and governance processes.

Key Responsibilities

1. Board & Committee Meetings

• Draft and manage notices, agendas, resolutions, and minutes for Board Meetings, Committee Meetings, and General Meetings (AGM/EGM).
• Coordinate meeting schedules, documentation, and circulation of papers, ensuring adherence to statutory timelines.
• Track and monitor implementation of Board and Committee decisions.
• Maintain and safeguard statutory registers, minutes books, and corporate records.

2. Statutory Compliance & Filings

• Prepare, review, and file statutory forms, returns, and resolutions with MCA/ROC and other authorities.
• Ensure compliance with the Companies Act, 2013, Secretarial Standards, FEMA (where applicable), and other applicable regulations.
• Monitor compliance calendars and ensure timely filings, renewals, and regulatory submissions across group entities.
• Develop and maintain compliance dashboards for periodic Board and management review.

3. Group Company Support

• Provide company secretarial and governance support across group companies, subsidiaries, LLPs, and private trusts.
• Assist in standardizing governance and compliance processes across entities.
• Liaise with auditors, regulators, and advisors to provide required documentation and ensure compliance readiness.

4. Banking, KYC & Financial Institution Compliance:

• Manage and coordinate banking and financial institution compliance, including KYC documentation and periodic updates.
• Handle opening, modification, and closure of bank accounts, including authorized signatory and mandate changes.
• Ensure compliance for investments, inter-corporate deposits, loans, guarantees, and related party transactions under the Companies Act and other applicable laws.
• Oversee documentation and filings related to borrowings, creation/modification/satisfaction of charges, and ROC charge filings

Preferred candidate profile

• 3-5 years of relevant experience in company secretarial and statutory compliance.
• Strong working knowledge of corporate laws, MCA/ROC processes, and regulatory filings.
• Excellent drafting, documentation, and stakeholder communication skills.

Personal Attributes

• High integrity, discretion, and confidentiality.
• Strong organizational and interpersonal skills.
• Detail-oriented with the ability to manage multiple deadlines.