Administrative Assistant at RoviSys… · Dublin

Summary: RoviSys Building Technologies is a leading control systems integrator based in Aurora, Ohio, seeking an Administrative Assistant for their Dublin, OH office. The role involves a variety of administrative tasks in a dynamic environment, focusing on supporting other departments and ensuring smooth office operations. Responsibilities: - Scheduling and coordinating events, meetings, and other business activities - Coordinating travel arrangements and booking accommodations - Performing general clerical duties, such as photocopying, and scanning - Assisting with the preparation of presentations, reports, and other documents - Maintaining office supplies and inventory - Organizing and restocking depleted inventories - Online and in-person purchasing of supplies and equipment - Assisting with maintaining neat and orderly shared spaces - Providing support to other departments and team members as needed - General office assignments including answering phone calls, office and equipment maintenance, maintaining organizational charts - Organizing company lunches to be brought to the office or to designated offsite locations - Shipping, receiving, and mail distribution - Helping with creating, submitting, and receiving purchase order - Performing office safety checks - Greeting and providing hospitality to office guests - Coordinating employee first day activities - Maintaining Administrative Binder (includes documenting all new tasks created) - Coordinating Employee site access - Serving as a liaison and point of contact for building management - Promoting internal initiatives and company culture Required Qualifications: - High School Diploma - Excellent written, digital, and verbal communication skills - Strong organizational and time management skills - Attention to detail and excellent ability to multitask with the ability to prioritize - Ability to handle confidential and sensitive information with discretion - Proficiency in Microsoft Office suite and other office software - General level of comfort with technology and troubleshooting - Excellent customer service skills - Ability to work independently and in a team environment - Strong problem-solving and decision-making skills - Must be dependable, able to follow instructions, respond to management direction - Able to lift parcels up to 50lbs - Must have reliable means of personal transportation for performing certain duties Preferred Qualifications: - Prior experience in administrative support or event coordination - Experience in managing calendars and scheduling appointments - Experience in handling phone calls, emails, and other correspondence - Knowledge of office equipment, including printers, scanners, and copiers Required Skills: Microsoft Office suite, Office software, Event coordination, Calendar management, Scheduling appointments, Handling phone calls, emails, Office equipment operation, Customer service, Decision making, work in a team Benefits: Medical, dental, and vision coverage, 401(k) with company match, Generous PTO which includes vacation, holidays, and unlimited personal time, Ongoing training, certifications, and professional development support