Legal Executive Assistant at Ropes & Gray LLP in Boston, MA

Summary: Ropes & Gray is a preeminent global law firm recognized for its leading practices in various areas. The Legal Executive Assistant plays a vital role in supporting lawyers by managing day-to-day activities, including document management, scheduling, and client service. Responsibilities: - Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills for our Lateral Recruiting department - Ensures related documents and emails are stored in iManage Workspaces - Organize and maintain paper and electronic files in accordance with Firm records retention policies, as needed - Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements - Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones - Proactively coordinates internal/external meetings with limited direction - Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details - Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.) - Provides superior client service with internal and external clients displaying a proactive, 'can do' attitude when meeting with clients via zoom, by telephone and/or in person - Acts as the gatekeeper prioritizing conflicting needs - Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion - Anticipates Lateral Recruiting department needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow - Maintains a professional relationship with other legal counsel, agencies and professionals - Works closely with the Lateral Recruiting team with effective communication and tight workmanship - Proficiency in Excel for data tracking and reporting, supporting recruitment and operational processes with accurate and timely information - Fosters open and frequent communication with teammates to ensure smooth and expeditious support - Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm’s core values and one-firm approach - Actively contributes to secretarial huddles and other team related activities - Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary - Maintains subject matter level expertise in the Firm’s core applications and understands and adheres to best practices - Performs other work-related duties as assigned Required Qualifications: - College degree or equivalent - Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications - Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail - Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients - Expert written and verbal communication skills - Proactive approach to problem-solving and strong decision-making capability Required Skills: MS Office proficiency Nice-to-Have Skills: Decision-making Benefits: Comprehensive health and well-being benefits, Personal and professional development, Career growth opportunities, A collegial and supportive culture, Discretionary bonus based on performance