Legal Administrative Assistant -… at Ropes & Gray… · New York

Summary: Ropes & Gray is a preeminent global law firm seeking a motivated and detail-oriented Legal Administrative Assistant to join their Alternative Asset Opportunities support team. The role involves supporting attorneys and ensuring smooth day-to-day operations within a fast-paced legal environment. Responsibilities: - Build strong working relationships with attorneys and team members across the organization - Coordinate travel arrangements, including flights, hotels, and transportation - Assist with preparing, formatting, and editing documents - Help manage time entry and ensure accuracy in accordance with client guidelines - Organize meetings and events, including scheduling and logistics - Process invoices and expense reports - Provide general administrative support (scanning, filing, document organization) - Handle incoming and outgoing mail and packages - Collaborate with colleagues on team projects and special initiatives - Learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting - Maintain confidentiality and handle sensitive information with care Required Qualifications: - Motivated and detail-oriented - Ability to build strong working relationships with attorneys and team members - Experience coordinating travel arrangements, including flights, hotels, and transportation - Experience assisting with preparing, formatting, and editing documents - Ability to manage time entry and ensure accuracy in accordance with client guidelines - Experience organizing meetings and events, including scheduling and logistics - Experience processing invoices and expense reports - Ability to provide general administrative support (scanning, filing, document organization) - Experience handling incoming and outgoing mail and packages - Ability to collaborate with colleagues on team projects and special initiatives - Willingness to learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting - Ability to maintain confidentiality and handle sensitive information with care - Hybrid on-site presence as an essential function of the role Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Document preparation, Travel coordination, Invoice processing, Expense report processing, Time entry management Benefits: Comprehensive health and well-being benefits, Personal and professional development, Career growth opportunities, Collegial and supportive culture, Discretionary bonus based on performance