Attorney Talent Operations Assistant at Ropes & Gray… · US-MA-Bos…

Summary: Ropes & Gray is a preeminent global law firm recognized for its leading practices across various sectors. The Attorney Talent Operations Assistant works with the Attorney Talent Operations team to provide essential administrative and operational support throughout the attorney life cycle, focusing on processes like onboarding, bar admissions, and data management. Responsibilities: - Assisting with the logistics of the attorney departure process. Liaises between various business support team members and performs administrative tasks relating to the departure process - Providing logistical support for the Global Opportunities Program and related firm-supported assignments and relocations, as well as administrative support for the employee immigration processes - Assisting with end-to-end coordination of U.S. lateral attorney onboarding, including scheduling, cross-departmental communication, and execution of time-sensitive tasks to ensure a seamless onboarding experience - Supporting the management of bar admissions processes, including jurisdictional compliance tracking, coordination of firmwide bar-related education, and responding to policy and compliance inquiries. Serving as a resource to Legal Recruiting, Global Mobility, and other business functions on bar compliance matters - Assisting with secondments. Gathers approvals, helps draft secondment agreements, and coordinates with various business support team members to ensure successful administration of incoming and outgoing secondments. Tracks and synthesizes secondment details to assist with record-keeping - Maintain accurate tracking systems and support data integrity across onboarding, compliance, and operational workstreams. Develop dashboards, reports, and analytics to provide visibility into progress, compliance, team capacity, and attendance. Leverage technology and AI tools to streamline administrative tasks, improve turnaround times, and facilitate status updates and communications - Identify and address workflow inefficiencies, document and standardize processes, and develop templates and resources to enhance operational efficiency across team workstreams - Assist with attorney development programs, including orientation, integration, and performance reviews. Provide general operations support by managing process calendars, checklists, electronic workspaces, spreadsheets, department webpages, and administrative tasks such as document and presentation creation. Support Attorney Talent assignments, operations, and special projects as needed Required Qualifications: - Bachelor's degree required - A minimum of one year of administrative experience in a fast-paced professional services environment is preferred - Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint) - Excellent written and oral communication, organizational, and interpersonal skills Preferred Qualifications: - Familiarity with data management tools, dashboards, or AI-enabled productivity tools is a plus Required Skills: Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Data Management, Dashboard Development, AI-enabled Productivity Tools Benefits: Comprehensive health and well-being benefits, Personal and professional development, Career growth opportunities, A collegial and supportive culture, Discretionary bonus based on performance