Roper St. Francis Healthcare→

Mail Processing Specialist - Supply Chain… at Roper St.… · Ladson

Entry LevelOn-siteFull-timeLadson, SC

Job Description

Thank you for considering a career at Roper St. Francis Healthcare!

Scheduled Weekly Hours:

Work Shift:

Days (United States of America)

Work Shift: Monday - Friday, 8:00am - 4:30pm

Work Location: Ladson Office Park (rare floating requirements to support PTO coverage at other locations; Once every 2-3 months within 20-miles from Ladson Office Park).

Required: Excellent customer service skills and able to work in a team environment.

Primary Function/General Purpose of Position

Receives sorts and distributes incoming, outgoing and interoffice mail ensuring timely and quality service to all hospital departments.

Essential Job Functions

Process in-house mail for mailing. Daily processing and running of mailroom equipment. Records and reorders mailroom supplies. Answers employees’ questions regarding mailing rates and more. Works closely with office receptionist and works directly with the USPS to ensure that employees have access to the postage and shipping items they need at all times.
Handling mail outs for special projects
Run reports and provide detailed month end reports. Trains other mail clerks on how to uphold policies and procedures. Balance work schedule to meet time lines and deadlines as the organization needs.
Pick up incoming mail for the hospital. Receives stacks of bundled mail from USPS mail carriers. Loads mail onto a cart which is taken throughout the facility for delivery to the proper employees. Picks up outgoing mail and packages for delivery to the USPS. Weighs items that will be mailed and affixes the proper postage.
Process mail delivered wrong and return to post office

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Education

High school graduate or GED.

Work Experience

Must be able to merge mail list into Excel document and hospital distribution experience preferred.

Training

Language

Patient Population

The following must be included in all position descriptions that involve direct or indirect patient care.  This is a Joint Commission requirement.  Also, select the age of the patient population served:

         Demonstrates the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.

         Demonstrates knowledge of the principles of growth and development of the life span and possesses the ability to assess data reflective of the patient's status and interprets the appropriate information needed to identify each patient's requirements relative to his or her age, specific needs and to provide the care needed as described in departmental policies and procedures.

         Neonates (0-4 weeks)

         Infant (1-12 months)

         Pediatrics (1-12 years)

         Adolescents (13-17 years)

         Adults (18-64 years)

         Geriatrics (65 years and older)

         Not applicable to this position

Working Conditions

This section addresses the physical environment in which the employee will perform the work.  Please identify ALL working conditions that apply to the role.

         Periods of high stress and fluctuating workloads may occur.

         Long-distance or air travel as needed- not to exceed 10% travel.

         General office environment.

         May be exposed to high noise levels and bright lights.

         May be exposed to physical altercations and verbal abuse.

         May be exposed to limited hazardous substances or body fluids.*

         May be required to use physical restraints.

         May be exposed to human blood and other potentially infectious materials.* 

         May be exposed to adverse weather conditions; cold, hot, dust, wind, etc.

         May have periods of constant interruptions.

         Required to car travel to off-site locations, occasionally in adverse weather conditions.

         Prolonged periods of working alone.

____ Other:                                

____ Not applicable to this position                                                    

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Requirements

This section addresses the physical demands and work position of the associate in the role.  Please identify the frequencies for ALL physical requirements for each physical demand and work position below.

Physical Demands

Frequency                                              0%                  1-33%                 34-66%                 67-100%

Lifting/ Carrying (0-50 lbs.)                                                                                                                   

Lifting/ Carrying (50-100 lbs.)                                                                                                              

Push/ Pull (0-50 lbs.)                                                                                                                              

Push/ Pull (50-100 lbs.)                                                                                                                          

Stoop, Kneel                                                                                                                                            

Crawling                                                                                                                                                   

Climbing                                                                                                                                                   

Balance                                                                                                                                                     

Bending                                                                                                                                                    

Frequent walking and standing. Intermittent sitting, stooping, bending, stretching. May require lifting or moving items up to 35 lbs. Frequent pushing or pulling up to 35 lbs. Frequent use of finger/hand dexterity. Corrected hearing and vision to normal range. No exposure to blood, body fluids or tissue. Possible exposure to infectious materials, communicable diseases and/or other conditions common to a healthcare environment. Requires work under stressful conditions, deadlines, and/or irregular hours. Ability to read and comprehend.                                                                                                                                   

Work Position

Frequency                                               0%                  1-33%                 34-66%                 67-100%

Sitting                                                                                                                                                        

Walking                                                                                                                                                     

Standing                                                                                                                                                    

Additional Physical Requirements/Hazards

This section addresses the additional physical requirements/hazards on the associate in the role.  Please identify ALL additional physical requirements/hazards.

Physical Requirements - Select if a physical requirement for this job.

         Manual dexterity (eye/hand coordination)

         Perform shift work

         Maneuver weight of patients

         Hear alarms/telephone/audio recordings

         Reach above shoulder

         Repetitive arm/hand movements

         Finger Dexterity

         Color Vision

         Acuity – far

         Acuity – near

____ Not applicable to this position                                                                             

Hazards - Select if a potential hazard for this job.

         Depth perception

         Use of Latex products

         Exposure to toxic/caustic/chemicals/detergents

         Exposure to moving mechanical parts

         Exposure to dust/fumes

         Exposure to potential electrical shock

         Exposure to x ray/electromagnetic energy

         Exposure to high pitched noises

         Gaseous risk exposure

         Other:                              

____ Not applicable to this position                                                                             

Skills

Must become proficient with postal regulations and in use of all mailroom equipment within 90 days. Requires the ability to handle multiple tasks with frequent interruptions. Communicate effectively with variable cultural and educational backgrounds. Must be able to work independently and self-directed. Possesses strong organizational and clerical skills in order to ensure that every package and letter is delivered to the correct individual on time. Demonstrates strong computer skills for the purposes of data entry and reordering supplies as necessary. Shows strong professional and communication skills for dealing with the USPS and other employees within the facility. Displays the ability to multitask and perform many different duties such as delivering mail, collecting mail and answering questions – all at the same time.

Professional and neat appearance is required to project a positive image of our organization. Must maintain strict confidentiality of all work-related information.

Roper St. Francis Healthcare is an equal opportunity employer.

As a Roper St. Francis Healthcare teammate, you’re part of a Misson that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
Medical, dental, vision, prescription coverage, HAS/FSA options, life insurance, mental health resources and discounts
Paid time off, parental and FMLA leave, and short- and long-term disability
Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

Supply Chain Management Services - Mail Services - Roper St Francis Healthcare

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@RSFH.com.