Travel and Meetings Coordinator (Contract… at Robert Half · San Ramon

Robert Half is seeking a Temporary Travel & Meetings Coordinator (Contract Talent) to support global travel and meetings operations. This role supports Robert Half and Protiviti employees by ensuring a seamless travel and meeting experience. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-volume environment.

What You'll Do

Travel & Meetings Support

• Support booking of employee and consultant travel (air, hotel, car, rail).
• Review travel for policy compliance; coordinate and escalate exceptions.
• Coordinate direct billing and payment solutions (BTA, virtual cards).
• Support meetings logistics (registration links, attendee lists, approvals, manifests, spend tracking).
• Identify cost-saving opportunities for meeting travel.

Administrative

• Manage shared mailboxes; respond to inquiries and research requests.
• Coordinate traveler requirements with vendors and communicate details to attendees.

Reporting & Data

• Maintain daily, weekly, and monthly reports.
• Provide ad hoc reporting as needed and ensure data accuracy.

Accounting

• Reconcile BTA transactions (employee, consultant, virtual cards).
• Partner with Accounts Payable for coding and processing.
• Support reconciliation of meeting airfare and expenses.

What You'll Need

• Associates degree preferred.
• 2+ years of administrative, coordination, or travel/meetings experience preferred.
• Experience supporting travel bookings within a corporate travel platform (e.g., Concur, Neo or Egencia), including air, hotel, and car reservations, preferred.
• Strong Microsoft Office skills (Excel, Word).
• Excellent organization, communication, and attention to detail.
• Customer-service oriented with the ability to multitask in a fast-paced environment.

The typical hourly pay rate for this position is shown below and is negotiable depending upon experience and location.

$24.04 - $37.02

Benefits are available to contract/temporary professionals, including medical, vision, and dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Robert Half Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Robert Half’s Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.

Our recruiters use their expertise and may utilize AI to help with their evaluation of candidates.

Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.

In your email please include the following:

• The specific accommodation requested to complete the employment application.

• The location(s) (city, state) to which you would like to apply.

For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.