Event Coordinator - Long Beach/Anaheim at RMD GROUP · Long…

Job Title: Event Coordinator | Long Beach/Anaheim, CA
Full-Time | $25-$30/hr.

We’re seeking an organized, service-driven Event Coordinator to support the planning and execution of private events across the RMD Events portfolio. This role independently manages events and large-party bookings of up to 50 guests while supporting Senior Event Service Managers with larger events.

The ideal candidate is detail-oriented, personable, and passionate about hospitality, with the ability to manage multiple events and deliver a seamless client experience from planning through execution.

About RMD Group

RMD Group is a San Diego-based hospitality company specializing in the development, management, and consulting of distinctive restaurant, nightlife, and lifestyle concepts. For more than two decades, RMD Group has created, operated, and consulted on leading Southern California venues, including Ballast Point, Rustic Root, Huntress, Lumi, Side Bar, and FLUXX.

About RMD Events

RMD Events is the private events and venue sales division of RMD Group, providing centralized sales, planning, and operational support across a diverse portfolio of Southern California hospitality venues.

The team specializes in corporate events, social celebrations, weddings, and large-scale buyouts, partnering with venue teams to drive private event revenue and deliver exceptional client experiences.

What You'll Do

Event Planning & Coordination

• Manage contracted events and large parties of up to 50 guests from handoff through post-event follow-up.
• Support larger events of 51+ guests with logistics, documentation, and client communication.
• Prepare BEOs, timelines, room diagrams, signage, and final event details.
• Coordinate logistics with clients, vendors, and venue teams.
• Schedule planning meetings, site visits, walkthroughs, and event reviews.
• Support event setup and on-site execution as needed.

Client Service

• Serve as the primary point of contact for assigned events.
• Guide clients through the planning process and respond promptly to inquiries.
• Maintain clear communication between clients, venues, and the Events Department.
• Support post-event follow-up, feedback, and issue resolution.

Administrative, Sales & Revenue Support

• Assist with proposals, menus, contracts, signage, and event files.
• Maintain accurate event and client information in company systems.
• Support site tours, sales initiatives, networking events, and promotional activities.
• Identify opportunities for additional food, beverage, rental, audiovisual, and enhancement sales.
• Assist with deposits, payments, billing, vendor documentation, forecasting, and revenue reporting.

Team Collaboration

• Partner with Events and venue leadership to support successful event execution.
• Participate in department meetings, event reviews, process improvements, and special projects.
• Maintain flexibility to support events during evenings, weekends, and holidays.

What It Takes to Succeed

• 1–3 years of hospitality experience, preferably in events or event coordination.
• Strong written and verbal communication skills with confidence interacting with clients and guests.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Service-oriented, motivated, collaborative, and passionate about hospitality.
• Ability to remain calm, exercise good judgment, and problem-solve in a fast-paced environment.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Tripleseat, HubSpot, Toast, or similar CRM/POS systems is a plus.
• General knowledge of San Diego events, culture, and culinary trends preferred.

Education

• High school diploma or equivalent required.
• Bachelor’s degree preferred.

Schedule & Physical Requirements

• Ability to work flexible hours, including early mornings, evenings, weekends, nights, and holidays.
• Ability to stand or walk for up to 6 hours and sit for up to 8 hours.
• Ability to reach, bend, stoop, and safely lift at least 30 pounds.
• Ability to work in a moderate-to-loud hospitality environment.