Office Services Coordinator at Ricoh USA, Inc. in Seattle, WA

Summary: Ricoh USA, Inc. is an integrated solutions provider that empowers digital workplaces. The Office Services Coordinator will be responsible for delivering exceptional customer service, managing job requests, and supporting various office functions in a legal services environment. Responsibilities: - Understand client matter workflow, including charge backs to firm and/or clients for work, supplies, and hours - Knowledge of legal documents (e.g., closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments) - As part of a legal services environment, it is essential that we uphold a high standard of professionalism and office etiquette - Assist with scheduling needed equipment, labor, and supplies for offsite trials - Deliver exceptional customer service by addressing inquiries, coordinating service calls, and managing job requests - Provide essential equipment troubleshooting and escalate technical issues promptly for resolution - Collaborate with team members to ensure smooth delivery of completed jobs and support various building functions - Embrace flexibility by occasionally assisting with meeting room setups, light maintenance, and reception duties - Uphold safety standards and adhere to protocols while handling equipment and materials, ensuring a secure work environment - Handle time-sensitive documents that are confidential in nature - Maintain logs for billing and reporting - Distribute incoming mail and packages, office supplies, and fax transmissions - Deliver completed reproduction work to designated delivery areas - Perform scanning, file conversion, file naming, and encryption tasks - Perform batch printing using Adobe Acrobat Pro - Conduct daily quality checks on convenience copiers and respond to errors or troubleshooting copy machines - Maintain service logs, stock and organize convenience copier areas, and manage firm conference, meeting rooms and visitor offices - Assist facilities with box moves, office moves, and light maintenance duties - Perform occasional cleaning duties and may require periodic overtime Required Qualifications: - High school diploma or GED, coupled with a minimum of one year of relevant work experience - Proficiency in basic computer skills, including MS Office Suite - Strong communication skills and ability to thrive in a fast-paced, customer-centric environment Preferred Qualifications: - Previous experience in copy jobs or related fields - Basic knowledge of electronics and copier equipment repair - Working knowledge of copier and related equipment preferred - Knowledge of shipping/receiving procedures and basic electronics preferred Required Skills: Legal Documents Knowledge, Equipment Scheduling, Equipment Troubleshooting, MS Office Suite, Copy Machine Operation, Document Scanning, File Conversion, File Encryption, Batch Printing, Shipping/Receiving Procedures Benefits: Choose from a broad selection of medical, dental, life, and disability insurance options., Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments., Augment your education with team member tuition assistance programs., Enjoy paid vacation time and paid holidays annually, Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.