Executive Assistant to the CEO at Retrēv in Pensacola, FL

Job Title: Executive Assistant to the CEO

Location: Pensacola, FL 32503

Position Type: Full-Time, Hybrid

Schedule: Monday-Friday ( a schedule will be assigned within operating hours )
Operating Hours 7:00 am - 5:00 pm

Job Summary

The Executive Assistant provides high-level administrative and operational support to the CEO. This role is responsible for managing the CEO’s calendar, travel arrangements, expense reporting, and other day-to-day administrative tasks. The Executive Assistant acts as a point of contact, handling inquiries and requests on behalf of the CEO. This position requires strong organizational, professional communication, and problem-solving skills.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel
• Make travel arrangements (flights, hotels, ground transportation, etc.)
• Process expense reports and reimbursements
• Field and respond to calls, emails, and other inquiries directed to the CEO
• Adaptable in high volume environment
• Provide general administrative support, such as filing, copying, and organizing electronic and physical documents
• Assist with special projects and other tasks as assigned by the CEO
• Maintain discretion and confidentiality with sensitive information
• Exercise sound judgment in prioritizing competing demands, and maintain a proactive approach to anticipating needs
• Build strong, diplomatic working relationships across the organization, facilitating coordination and communication between departments and individuals on behalf of the CEO
• Other ad hoc tasks as directed

Qualifications

• 2+ years of experience as an Executive Assistant or in a similar role supporting an Executive-level leader(s)
• Associate degree or higher required
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and within teams
• Attention to detail and problem-solving skills
• Flexible and adaptable to changing priorities
• Discretion in handling sensitive and confidential information

Benefits

• Affordable health, dental, and vision insurance
• $40,000 of COMPANY PAID life insurance
• Accrued PTO from day one!
• Retirement plan with company matching