Project Clerk at Redpath Mining in Patagonia, AZ

1. Documentation & Records Management 
    a. Maintain and update daily production reports, shift logs, and project documentation. 
    b. Track underground activities including drilling, blasting, mucking, ground support, and haulage progress. 
    c. File, archive, and manage both electronic and hard-copy records in compliance with company and client             requirements.
2. Project Support 
    a. Assist Project Manager and Supervisors with administrative tasks such as scheduling, correspondence,               and report preparation. 
    b. Coordinate distribution of safety bulletins, operational notices, and compliance documentation. 
    c. Support KPI tracking (productivity, safety, quality control) by collecting and compiling data. 
3. Safety & Compliance
    a. Maintain training records, certifications, and site access compliance for all underground personnel. 
    b. Prepare and distribute daily/weekly/monthly safety reports and compliance documents. 
    c. Support incident/accident reporting by organizing records and ensuring documentation accuracy. 
4. Procurement & Logistics
    a. Assist with inventory tracking, requisitions, and purchase order processing for materials and supplies. 
    b. Support logistics by coordinating with suppliers, contractors, and site personnel for timely delivery of                   materials and equipment. 
5. Communication & Coordination 
    a. Act as a point of contact for clerical support between underground supervisors, engineers, and office staff.
    b. Compile meeting minutes and distribute action items to responsible parties.
    c. Assist in organizing site meetings, training sessions, and project updates. 
    d. Review time sheets and time cards for all employees. 
    e. Maintain and track Organizational Chart. 
    f. Assist with travel and expense reporting. 
6. Human Resources and Payroll 
    a. Ensure timely communication to and from Corporate Human Resources on administrative HR and payroll            issues. 
         i. Assist employees with the routing of all HR and Payroll inquiries, assistance, actions, etc., to the                             appropriate department. 
    b. Assist project management with recruiting and hiring, with Oracle Fusion HCM. 
    c. Project Employment Liaison: participates in assigned tasks related to recruiting, onboarding, hiring,                     employment, offboarding, communications, benefit inquiries, and other HR and Payroll related functions.
         i. Assist employees with Oracle Fusion HCM and ERP Training and use. 
     d. Ensure communication of HR and Payroll related issues, functions, and notices are provided and                           coordinated between project and corporate HR and Shared services.
     e. NOTE: Project Clerk is not a representative of Human Resources with duties related to HR Compliance,                 reporting, employee relations, nor an agent of the Company for those purposes. 
7. If required to operate a company vehicle during the course of employment, must meet the requirements 
to be an eligible user of company vehicles. Must possess a current State Driver’s License and acceptable driving record. 
8. Responsible to keep work areas safe and free of hazards. Performs Field Level Risk Assessments.
9. Must be able to comprehend written and verbal instructions as required to perform his duties in a safe 
and efficient manner.
10. Comply with daily, weekly and monthly safety directives, policies, and procedures. 
11. Maintain confidentiality with respect to Redpath and client information. 
12. Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the 
appropriate manuals, handbooks, directives, Standard Operating Procedures (SOP). 
13. Able to work in excess of 40 hours a week, overtime, day and nights, weekends, holidays and shift rotations. 
14. Compliance with Redpath Core Competencies is an essential duty and responsibility. 
15. The duties and responsibilities listed above are representative of the nature and level of work assigned 
and are not necessarily all inclusive.
16. Other duties and responsibilities as assigned.
 

Minimum Duties and Responsibilities:
1. Assist other job functions as required.

Education: 
- High School Graduate or equivalent.
 

Work Experience:
- 2–3 years of clerical, administrative, or project support experience (mining, construction, or heavy industry preferred).
 

Knowledge Required: 
1. Strong computer skills (Microsoft Office Suite, SharePoint, project management and HCM/ERP systems).
2. Excellent attention to detail, organization, and time-management skills.
3. Familiarity with underground mining terminology, processes, and reporting requirements is an asset. 
4. Strong interpersonal and communication skills to work effectively with diverse teams in a fast-paced 
environment. 
5. Excellent customer service skills. 
6. Ability to adapt to change. 
7. Ability to work under pressure of fluctuating volume of demands. 
8. Ability to multitask and work effectively. 
9. Ability to prioritize and organize multiple requests.
 

Other Requirements:
1. Ability to pass background clearance check, drug screening and physical. 
2. Ability to understand and follow verbal and written instructions. 
3. Ability to prepare written reports and correspondence. 
4. Ability to effectively communicate verbally and in writing.
5. Ability to work in a team environment with minimal supervision.
6. High level of attention to detail, neatness and accuracy.
7. Ability to work both independently and collaboratively.