Accounts Payable Specialist at Rebel Convenience Stores in Upland, CA

Full-cycle Accounts Payable include verifying receiving or obtaining approval, matching vendor invoices to posted vouchers, coding and data entry of operating expenses, select payments due and effect disbursement runs, record Accounts Payable (A/P) EFT’s, reconcile vendor statements. 

RESPONSIBILITIES

The following duties are not intended to serve as a comprehensive list of all duties performed, only a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties listed and may be required to perform additional, position specific duties.

• Validate accuracy and completeness of AP Aging invoices (PDI ERP) to electronically filed (CNG) inventory vendors’ purchases.
• Familiarity with Operations ERP (PDI) and “paperless” document management system (CNG) to troubleshoot postings exceptions. 
• Ensure timeliness, accuracy, completeness, approval, coding, data entry (PDI ERP), scanning/processing (CNG) of operating expenses, including validation of electronically filed (CNG) invoices to AP Aging (PDI).
• Resolve with Retail personnel any “Price Book” discrepancies.
• Resolve with Area and/or Site Managers purchasing and/or service discrepancies.
• Ongoing vendor contacts to expedite missing and/or incomplete vendor activity, including statements.
• Timely reconciliation of tiered key vendors’ periodic statements, including diligent follow-up on exceptions.
• Familiarity and processing of payments to specific vendors for weekly deliveries and periodic services.
• Schedule and select invoices due for payment into periodic disbursement runs, including check printing.
• Match generated checks to electronically filed (CNG) vendor invoices and submit for review/signature. 
• Responsible for recording EFT payments and accurate application to outstanding A/P vouchers.
• Maintain “paperless” filing system (CNG) of assigned vendors’ transactions and statements documentation.
• Code invoices and other records to maintain organized and accurate records.
• Collaborate internally with team members across multiple departments and vendors to ensure accurate and timely payments.