Administrative Coordinator at Reading Is… · US-DC-Was…

Summary: Reading Is Fundamental is a nonprofit organization dedicated to advancing children's literacy. They are seeking a highly organized and proactive Administrative Coordinator to support daily operations and executive coordination efforts, serving as a key point of contact for various stakeholders. Responsibilities: - Answer and direct incoming phone calls and email inquiries with professionalism and efficiency - Welcome and assist office visitors - Manage incoming and outgoing mail and package distribution - Prepare and execute donor acknowledgments and other correspondence in accordance with organizational standards and timelines - Coordinate mailings, premiums, and administrative materials - Maintain organized, accurate, and up-to-date records and files - Identify and escalate data or process issues as needed - Prepare tracking reports and administrative data to support workflow management and decision-making - Maintain the CEO’s calendar by scheduling meetings, conferences, and virtual appointments - Coordinate CEO travel arrangements and expense reporting - Assist in preparing presentation materials and executive communications in both print and digital formats - Collaborate across departments to support customized communications and organizational initiatives - Ensure timely documentation and follow-through on inquiries, interactions, and resolutions Required Qualifications: - Bachelor's degree required - 0–2 years of professional experience in administrative support, nonprofit operations, customer service, or related fields - Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook - Excellent written and verbal communication skills - Strong organizational, analytical, and problem-solving abilities - Ability to manage multiple tasks with strong attention to detail - Self-starter with the ability to work independently and collaboratively - Comfortable learning new systems and applications quickly - Commitment to teamwork, professionalism, and RIF's mission of advancing children's literacy Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook