Admin Supervisor at Raven Rock… · HITEC City

About the Role

We are looking for a hands-on and execution-oriented Admin & Facilities Executive to support the setup and smooth functioning of our new office in Hyderabad. The candidate will coordinate office setup, procurement, vendors, facilities, documentation and day-to-day administration, working closely with landlords, contractors, service providers and internal stakeholders.

Key Responsibilities

• Support the end-to-end setup of a new office, from initial requirements through operational readiness.
• Coordinate office infrastructure, furniture, equipment, housekeeping, security and other facility requirements.
• Coordinate with landlords, contractors, service providers and internal stakeholders.
• Support office relocation, expansion and facility-related activities as required.
• Identify and coordinate with vendors for office requirements.
• Obtain and compare vendor quotations and support commercial negotiations.
• Handle procurement of office furniture, stationery, housekeeping materials, equipment and other operational requirements.
• Coordinate purchase requisitions, purchase orders, invoices and delivery follow-ups.
• Maintain vendor records and monitor vendor performance.
• Manage day-to-day office administration and facility requirements.
• Maintain bills, quotations, purchase records, invoices and administrative documentation.
• Track office-related expenses and support budget monitoring.
• Maintain inventory and office asset records.
• Coordinate housekeeping, security, maintenance and other facility services.
• Support office events, employee engagement and general administrative activities.

Candidate Profile

• 2+ years of experience in Administration, Facilities, Office Operations, Procurement or a related function.
• Hands-on experience in vendor coordination and procurement.
• Experience handling quotations and vendor follow-ups.
• Exposure to office setup, office relocation, branch setup or facility expansion is preferred.
• Good communication, coordination and negotiation skills.
• Strong follow-up and problem-solving skills.
• Good working knowledge of MS Excel, Word and email communication.
• Ability to work independently and manage multiple requirements simultaneously.
• Willingness to make vendor/site visits when required.
• Strong execution-oriented approach.

Must-Have Skills

Administration | Facilities Management | Vendor Management | Procurement | Quotations | Office Setup | Office Operations | Inventory | Expense Tracking | Coordination

Preferred Background

Candidates from corporate administration, facilities management, procurement, real estate, property management, manufacturing, logistics, hospitality or other non-IT operational environments are welcome to apply.

Pay: Up to ₹30,000.00 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Work Location: In person