Project Coordinator at RapidFire Safety & Security in Moore, OK

Summary: RapidFire Safety & Security is seeking a Project Coordinator to manage the successful delivery and activation of services sold to customers. The role involves coordinating job information, supporting sales activities, and serving as a liaison between sales and technical teams to ensure customer satisfaction and project efficiency. Responsibilities: - Coordinate Job information after contract ,execution to completion - Work with sales to support activities, complete paperwork for contracts and monthly services agreements, job file and workflow as directed - Work as a liaison between Sales and the Field Technical team to assure customer expectations and feedback are clearly communicated - Partner and in some cases ride along with Sales personnel to facilitate accurate labor and material estimates and to assist in creating a complete and comprehensive, often bundled proposal - Enter Purchase Order information into NetSuite for each installation and follow the equipment from PO to staging to delivery to techs/site - Deliver parts to locations as directed - Track Inventory and general shop organization and efficiency, including quarterly inventory counts - Communicate project status to customer and management frequently - Survey customer after project completion and provide feedback to management - Track large project costs during life of project - Support field and corporate with Vehicle maintenance and coordinate with maintenance and repair shops for scheduling needed work - Job types to include: - Ground Up installations - Intrusion systems - CCTV systems - Access Control systems - Fire Alarm systems - Intercom systems - Repair and inspection of all of the above systems - Coordinate/schedule tech resources for jobs with RapidFire Business Unit’s, customers and/or the GC - Support as needed the invoicing process during job and completion and forward to the Office Manager for processing - Coordinate with Sales/Tech teams on converting of sales leads orders to jobs - Other duties as assigned by management Required Qualifications: - Excellent communication skills - written and verbal - Project Coordination and support skills - Strong knowledge of systems provided by RapidFire - Strong attention to detail - Must pass background check - Local and national code requirements Preferred Qualifications: - Project Management training or PMP certification a plus Required Skills: Project Coordination, Communication Skills Important Skills: Project Management Training, Systems Nice-to-Have Skills: Attention to Detail