Ranken Jordan Pediatric Bridge Hospital→
Accounts Payable Coordinator at Ranken Jordan… · Location…
Job Description
Accounts Payable Coordinator
Blood Borne Pathogen Exposure: No
People Manager: No
| Key Responsibilities |
- Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
- Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
- Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
- Respond promptly to vendor and internal inquiries regarding invoice and payment status.
- Maintain vendor records, including W-9 documentation, bank information, and contact details.
- Monitor accounts payable aging and assist in resolving outstanding items.
- Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
- Assist with preparation and distribution of annual 1099 reporting.
- Identify opportunities for process improvements and support automation initiatives within the AP function.
- Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
- Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
- Perform other duties and special projects as assigned.
| Patient Population Served: |
| Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents. |
| Education and Experience Required: |
| • Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered. • Minimum of 2 years of accounts payable, accounting, or finance-related experience. • Experience working with accounting or ERP systems. • Proficiency in Microsoft Office applications, particularly Excel. • Knowledge of 1099 reporting requirements and vendor management processes. • Experience with automated invoice processing and workflows preferred. |
| Knowledge, Skills, And Abilities |
| • Knowledge of invoice processing, payment methods, reconciliations, and vendor management. • Excellent organizational and time management skills with the ability to handle multiple priorities. • Proficient in Excel, including basic formulas, sorting, and filtering. • Effective written and verbal communication skills. • Strong problem-solving and analytical skills. • Customer service orientation with the ability to build positive vendor and stakeholder relationships. • Ability to meet established deadlines while maintaining a high level of accuracy. • Ability to research, analyze, and solve discrepancies efficiently. • Ability to adapt to changing business needs and process improvements. |
| Leadership Expectations: |
| · Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner. |
| · Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership. |
| · Serving as a trusted resource and subject matter expert for accounts payable processes and procedures. |
| · Building positive working relationships across departments to facilitate effective communication and problem resolution. |
| · Identifying opportunities to improve processes, increase efficiency, and reduce errors. |
| · Proactively addressing issues and escalating concerns appropriately while offering potential solutions. |
| Physical Demands: Indicate the amount of time spent on each activity required as it relates to the essential functions | ||||
| Physical Requirements | LBS | % of Time Spent | Physical Requirements | % of Time Spent |
| Carrying | Choose an item. | 10% | Sitting | 90% |
| Lifting | Choose an item. | 10% | Standing | 10% |
| Pulling | Choose an item. | 0% | Pushing | 0% |
| Pushing | Choose an item. | 0% | Climbing | 0% |
| Bending | 0% | |||
| Writing/Typing | 100% | |||
| Grasping | ||||
| Other (Specify) |