Accountant at Ramxora… · Bengaluru

JOB DESCRIPTION
ACCOUNTANT ACCOUNTS, PAYROLL & STATUTORY COMPLIANCE
Company: Ramxora Private Limited / Ramxora.AI Private Limited
Department: Finance & Accounts
Designation: Accountant
Experience: 23 Years
Location: Mahadevapura, Bengaluru, Karnataka
Employment Type: Full-Time
Work Mode: Onsite
Reporting To: Finance Manager / CFO / Management
1. JOB SUMMARY
We are looking for a detail-oriented and responsible Accountant with 23 years of experience to manage the Company's day-to-day accounting operations, payroll processing, statutory compliance, taxation, reconciliations, financial documentation, and reporting activities.
The ideal candidate should have hands-on experience in Tally, payroll management, PF/ESI-related activities, GST, TDS, bank reconciliation, accounts payable/receivable, invoice processing, statutory filings, and general accounting operations.
The candidate should be capable of independently handling routine accounting activities while maintaining accuracy, confidentiality, proper documentation, and timely compliance with applicable statutory requirements.

2. KEY RESPONSIBILITIES
A. Day-to-Day Accounting

• Maintain accurate and up-to-date books of accounts.
• Record daily accounting transactions in Tally / accounting software.
• Handle purchase, sales, receipts, payments, journal entries, and contra entries.
• Maintain proper accounting ledgers and supporting documents.
• Prepare and maintain vouchers, invoices, debit notes, credit notes, and other accounting records.
• Verify accounting entries against supporting documents.
• Ensure proper classification and accounting of expenses and income.
• Maintain petty cash and cash-related transactions.
• Monitor outstanding receivables and payables.
• Follow up on pending accounting documentation and approvals.
• Assist in month-end and year-end closing activities.

3. PAYROLL MANAGEMENT

• Manage the Company's monthly payroll processing activities.
• Collect and verify employee attendance, leave, salary revisions, deductions, incentives, and other payroll inputs.
• Prepare monthly salary calculations and payroll sheets.
• Calculate statutory deductions and other applicable deductions.
• Coordinate with HR regarding employee joining, exit, salary changes, leave, attendance, and payroll-related information.
• Process salary-related accounting entries.
• Maintain employee payroll records and salary-related documentation.
• Prepare payroll reconciliation and verify salary payouts.
• Ensure payroll is processed accurately and within the defined payroll schedule.
• Maintain confidentiality of employee salary and compensation information.
• Assist employees and HR with payroll-related queries.

4. PF / EPF COMPLIANCE

• Handle monthly PF/EPF-related payroll activities.
• Calculate employee and employer PF contributions as applicable.
• Prepare and verify PF contribution details.
• Coordinate and complete monthly PF-related filing/payment activities within applicable timelines.
• Maintain PF challans, ECR-related records, contribution statements, and supporting documents.
• Coordinate employee PF/UAN-related requirements with HR and employees.
• Reconcile PF deductions with payroll and accounting records.
• Maintain proper statutory records for audit and compliance purposes.
• Monitor applicable changes in PF regulations and ensure compliance with Company procedures.

5. ESI & OTHER STATUTORY PAYROLL COMPLIANCE

• Handle applicable ESI-related payroll activities and filings.
• Calculate statutory contributions wherever applicable.
• Maintain employee statutory records and supporting documents.
• Prepare and maintain statutory challans and payment records.
• Coordinate with HR for employee statutory information.
• Ensure statutory payroll deductions and payments are accurately recorded.
• Assist with other applicable labour/statutory compliance requirements.

6. GST ACTIVITIES

• Handle day-to-day GST-related accounting activities.
• Verify GST applicability on purchase and sales transactions.
• Maintain GST-related records and supporting documentation.
• Verify GST invoices for proper tax details.
• Assist in preparation and filing of applicable GST returns.
• Reconcile purchase/input tax credit data with available GST records.
• Monitor input tax credit and identify discrepancies.
• Coordinate with vendors/customers regarding GST invoice discrepancies.
• Maintain GST challans, returns, reconciliation statements, and supporting records.
• Assist during GST audits, assessments, and departmental queries.
• Ensure GST-related accounting records are maintained accurately and systematically.

7. TDS & INCOME TAX-RELATED ACTIVITIES

• Calculate applicable TDS deductions on payments.
• Maintain TDS-related accounting records.
• Prepare and assist with periodic TDS payments and filings.
• Verify TDS applicability on vendor, professional, contractual, rent, and other applicable payments.
• Maintain TDS challans and supporting documentation.
• Assist in preparation and reconciliation of TDS returns.
• Handle TDS certificates and related documentation.
• Reconcile TDS deducted with books of accounts and applicable records.
• Coordinate with vendors/employees regarding TDS-related queries.
• Assist auditors/consultants with TDS-related information and documentation.

8. TALLY / ACCOUNTING SOFTWARE

• Maintain Company accounts using Tally / Tally Prime or other accounting software.
• Create and maintain ledgers, groups, vouchers, and accounting masters.
• Record sales, purchases, receipts, payments, journals, and contra transactions.
• Perform ledger scrutiny and identify incorrect or missing entries.
• Maintain GST and TDS configurations where applicable.
• Generate accounting reports and statements from Tally.
• Maintain accurate and organized accounting data.
• Perform regular backups and ensure proper accounting data management as per Company procedures.

9. BANKING & BANK RECONCILIATION

• Record bank transactions accurately in the accounting system.
• Perform regular Bank Reconciliation Statements (BRS).
• Identify and resolve differences between bank statements and books.
• Track bank receipts, payments, transfers, charges, and other transactions.
• Assist in preparation of payment instructions and banking documentation.
• Maintain proper records of bank statements and supporting documents.
• Monitor outstanding and unidentified bank transactions.

10. ACCOUNTS PAYABLE

• Process vendor invoices and verify supporting documents.
• Verify invoices against purchase orders/approvals wherever applicable.
• Record vendor bills accurately in the accounting system.
• Track vendor outstanding balances.
• Prepare vendor payment statements and payment schedules.
• Verify applicable TDS/GST deductions before processing payments.
• Reconcile vendor ledgers.
• Coordinate with vendors for invoice, payment, GST, and TDS-related discrepancies.

11. ACCOUNTS RECEIVABLE

• Record customer invoices and receipts.
• Maintain customer ledgers and outstanding balances.
• Monitor accounts receivable and overdue payments.
• Prepare outstanding receivable reports.
• Reconcile customer accounts.
• Coordinate with internal teams regarding pending invoices and collections.
• Follow up on discrepancies in customer accounts and payment records.

12. MONTH-END & YEAR-END CLOSING

• Assist in monthly closing of books of accounts.
• Perform ledger scrutiny and reconciliation.
• Ensure all income and expense transactions are recorded.
• Identify pending entries, accruals, provisions, and adjustments.
• Prepare monthly accounting reports.
• Assist in preparation of financial statements and management reports.
• Support year-end closing and audit requirements.
• Coordinate with external auditors, consultants, and internal management as required.

13. MIS & MANAGEMENT REPORTING
Prepare and maintain periodic reports such as:

• Monthly expense reports
• Revenue reports
• Accounts payable reports
• Accounts receivable reports
• Outstanding reports
• Bank reconciliation reports
• Payroll reports
• PF/ESI reports
• GST reports
• TDS reports
• Cash flow information
• Vendor payment reports
• Employee salary reports
• Other Finance & Accounts MIS reports required by management

14. AUDIT & COMPLIANCE SUPPORT

• Coordinate with internal and external auditors.
• Provide accounting records and supporting documents required for audits.
• Maintain proper documentation for statutory compliance.
• Assist in resolving audit observations and accounting discrepancies.
• Prepare schedules, reconciliations, and supporting statements required by auditors.
• Ensure financial records are properly organized and readily available.
• Assist management and external consultants during statutory compliance activities.

15. DOCUMENTATION & RECORD MANAGEMENT

• Maintain organized physical and digital accounting records.
• Maintain invoices, vouchers, receipts, challans, bank statements, tax records, payroll records, and statutory documents.
• Ensure proper filing and indexing of financial documents.
• Maintain confidentiality of financial and employee information.
• Ensure accounting records are available for internal review and audit.

16. INTERNAL CONTROL & ACCURACY

• Ensure accounting transactions are supported by appropriate documentation.
• Identify duplicate, incorrect, or unusual transactions.
• Maintain proper approval and documentation processes.
• Monitor accounting discrepancies and initiate corrective action.
• Follow Company's financial policies and accounting procedures.
• Maintain high levels of accuracy and attention to detail.
• Protect confidential financial, employee, vendor, and business information.

17. ADDITIONAL ACCOUNTING RESPONSIBILITIES
The Accountant may also be responsible for:

• Expense verification and accounting.
• Travel and reimbursement accounting.
• Petty cash management.
• Fixed asset records.
• Depreciation-related accounting.
• Advance payments and employee advances.
• Vendor reconciliation.
• Customer reconciliation.
• Inter-account transfers.
• Journal adjustments.
• Accrual and provision entries.
• Financial documentation.
• Supporting management with accounting analysis.
• Other Finance & Accounts activities assigned by the Management / CFO.

18. REQUIRED TECHNICAL SKILLS
Mandatory Skills

• Tally / Tally Prime
• MS Excel
• Payroll processing
• PF / EPF
• ESI knowledge
• GST
• TDS
• Bank Reconciliation
• Accounts Payable
• Accounts Receivable
• General Ledger
• Journal Entries
• Invoice Processing
• Statutory Compliance
• Financial Documentation

MS Excel Skills
The candidate should have working knowledge of:

• VLOOKUP / XLOOKUP
• SUMIF / SUMIFS
• COUNTIF / COUNTIFS
• IF formulas
• Pivot Tables
• Sorting and filtering
• Conditional formatting
• Data reconciliation
• Basic Excel reporting and MIS preparation

19. QUALIFICATION

• Bachelor's degree in Commerce / Accounting / Finance / Business Administration or related field.
• B.Com / M.Com candidates are preferred.
• Candidates with relevant accounting certifications or practical taxation experience will be an advantage.

20. EXPERIENCE

• 23 years of relevant experience in accounting and finance operations.
• Practical experience in Tally, payroll, PF, GST, TDS, and statutory compliance is preferred.
• Experience working in an IT/SaaS/startup environment will be an added advantage.

21. KEY COMPETENCIES

• Strong accounting fundamentals.
• Good numerical and analytical ability.
• High attention to detail.
• Strong reconciliation skills.
• Good knowledge of statutory compliance.
• Ability to manage multiple accounting activities simultaneously.
• Good communication and coordination skills.
• Strong documentation skills.
• Ability to meet statutory and payroll deadlines.
• Problem-solving ability.
• Integrity and confidentiality.
• Ability to work independently with minimal supervision.
• Strong ownership and accountability.

22. DESIRED WORKING APPROACH
The candidate should:

• Take ownership of assigned accounting activities.
• Ensure payroll and statutory activities are completed within deadlines.
• Identify accounting discrepancies proactively.
• Maintain accurate and audit-ready records.
• Coordinate effectively with HR, management, vendors, employees, banks, auditors, and consultants.
• Stay updated with applicable statutory and taxation requirements.
• Maintain strict confidentiality of Company financial and employee information.

23. KEY PERFORMANCE INDICATORS (KPIs)
Performance may be evaluated based on:

1. Accuracy of accounting entries.
2. Timely completion of monthly payroll.
3. Timely PF/ESI-related compliance activities.
4. Timely GST and TDS compliance support.
5. Accuracy of bank and ledger reconciliations.
6. Accuracy of vendor and customer accounts.
7. Timely preparation of MIS reports.
8. Reduction of accounting discrepancies.
9. Audit readiness and documentation quality.
10. Timely completion of month-end closing.
11. Accuracy and completeness of financial records.
12. Compliance with Company accounting policies and procedures.

24. REPORTING STRUCTURE
Managing Director / CEO

CFO / Finance Head

Accountant
The Accountant will work closely with HR, Management, Vendors, Customers, Banks, Auditors, Tax Consultants, and other internal departments for finance, payroll, taxation, and compliance-related activities.

CANDIDATE PROFILE
We are looking for a responsible, detail-oriented, and hands-on Accountant who can independently manage day-to-day accounting operations while supporting payroll, PF, GST, TDS, Tally, reconciliations, statutory compliance, audit requirements, and financial reporting.
The ideal candidate should not only have theoretical accounting knowledge but also demonstrate practical experience in handling end-to-end accounting activities and statutory compliance within defined timelines.