ASSOCIATE, ACCOUNTING at Qualfon · Georgetown

Overview

1. Archive of all accounting documentation related to paymentsKeep track of all accounting information related to payments and receiptsVerify invoices: amount, company name, dates, etc.Check approval emails.2. Maintenance of the vendors and suppliers on the Purchasing System (PS2)Update each of the modules with their financial accountsConcept UpdatesSupplier RegistrationPurchase orders must be registered on system3. Preparation of purchase orders for services and expenses in PS2Verify the approved quotation by emailSpecify forms of payment: partial payments and cash advancesCompletion dates of service and final payments4. Registration and accounting transfers for USD accountsEnsure that each record has its documentationFor bank transfers is checked: documents that support the transfer, mail and bills5. Record journal entries in generalRegistration in COI (Accounting System ASPEL)Verify that all documents are complete and properly coded in order to registerVerify encoding checks by Junior Accountant. Chief Accountant review6. Review and monitor the monthly reconciliation of bank accountsEnsure register and updatesPreparation, registration and accounting checks and transfers7. Weekly flow of paymentsCompilation of all bills and preparing the weekly flow of payments. Time Limit: Wednesday – 3 p.m.Delivery checks to vendors on Friday8. Terminated Employees’ Last Payment Review received files from HD: start and end date, total amount to pay.Preparation of checks and signaturesPreparation of Received List: full name, date, check number, amount to be paid. Create 2 copies, onesigned by HDSigned copy on file with the consecutive checks

Qualifications

Bachelor or advanced student in Accounting – Accounting Assistant

ccounting and numerical courses,Office Suite knowledge